Executive Assistant to the Executive Directors Hybrid

Job Title: Executive Assistant to the Executive Directors

Location: Collingwood VIC (Hybrid Work Model)

Employment Type: Full-time Maximum-term (until June 2026)

Salary: $110000-$120000 per annum (plus super)

About VACCHO

VACCHO is the peak representative for the health and wellbeing of Aboriginal and Torres Strait Islander people in Victoria.

We have 35 member Aboriginal Community Controlled Organisations providing support to over 78000 Aboriginal and Torres Strait Islander people across the state. We lead and support Aboriginal Community Control and the broader health and social services sector to deliver transformative health and wellbeing outcomes for Aboriginal communities in are a centre of expertise policy advice training innovation and leadership in Aboriginal health and wed love you to join us!

About the role

We are looking for a highly organised people person who can hit the ground running as an executive assistant to assist the executive directors prioritise their time and prepare for their meetings days and weeks.

You will be a great fit for this role if you are hard-working focused process driven but can also be flexible. It will be critical to respond swiftly but calmy to a frequently changing environment. You will need to be adept at gracefully saying no if need be and negotiating priorities amongst the team.

This role will have a range of responsibilities as set out in the PD and at times will be required to support Unit high priority projects assisting at events administration & other activities.

The Executive Assistant is a high performing operator who provides timely proactive and responsive support to two of VACCHOs Executive Directors. These are:

• Executive Director - Population Health
• Executive Director - Policy Advocacy and Communications

The role is responsible for diary management support to prepare for meetings correspondence with external stakeholders prioritising and responding to meeting requests and event invitations and liaising with the operations team around travel and accommodation. The role involves representing VACCHOs executive team respectfully and professionally including through the timely and efficient organising of meetings workshops and other engagements. The executive assistant will play a critical role in preparing the Executive Directors for their days and weeks by ensuring meeting papers are accessible to them briefs prepared and so on.

Essential skills/experiences

• Previous experience as an Executive Assistant.
• Ability to manage multiple diaries and travel arrangements effectively and proactively.
• Experience managing or maintaining an effective records system for information documentation and correspondence both electronic and hard copy
• Sound stakeholder engagement skills both internal and external.
• Strong verbal and written communication skills with strong attention to detail
• Demonstrated proficiency and experience using Microsoft applications (e.g. Microsoft Word Excel Outlook Project Management) combined with a high level of accuracy and attention to detail.

Desirable

• Experience working in Government or the ACCO sector
• Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply as your cultural and lived experiences are central to the work we do.

Benefits

• Working for Community in a culturally safe Aboriginal Community Controlled Organisation.
• Access to generous employee benefits including Not for Profit salary packaging entitlements (see below) leave loading additional leave entitlements including cultural leave and bonus Christmas leave if employed at VACCHO into the following year.
• Organisational early finish Fridays (4pm) and flexible working arrangements considered.
• Distinctive inner-city Collingwood office with wellness spaces and end of trip facilities available.

We believe in the right for all people to be treated with the respect and dignity at all times and that all people who work for govern or undertake work at or visit us should at all times feel safe and included.

Visit us here for more info: employment related information

Employment is subject to a satisfactory and ongoing police records check (international where relevant) and Working with Children Check.

Apply Now

Applications close: 20 August 2026

Please note we will begin shortlisting as we receive applications and therefore encourage early applications.

Please include a cover letter addressing the selection criteria and your suitability for the role after reviewing the position description.

For enquiries contact

Equal Opportunity & Inclusion Statement:

VACCHO is an Equal Opportunity Employer and encourages applications from Aboriginal and Torres Strait Islander peoples. We embrace the diversity of cultures identities gender sex and sexually diverse identities and expressions experiences beliefs and values of all people.