Executive Assistant

Full Time Fixed Term role for 12 months!

Salary: VPS 4 $100894 - $114476 12% super

Location: 664 Collins Street Docklands - Hybrid work arrangement (3 days in office)

About the Organisation

EPA works to prevent and reduce the harmful effect of pollution and waste on Victorias environment and people. We work with community industry and businesses. As the needs of Victorians change we must be equipped to adapt and respond to a range of factors.

We are a workplace committed to new ways of working; EPA celebrates diversity of people and lifestyles. We offer a wide range of practical options to support both your work and personal life.

The EPA Experience

• See the impact in the communities we live in: at EPA you see your work first-hand
• Range of internal working groups networks and volunteering opportunities
• On-the-job training for a wide range of environmental roles
• Flexible start and finish times as well as compressed work week options

About the role:

Youll provide high-level executive and administrative support to the Executive Director Strategy Division within a fast-paced governance-heavy environment. This is a proactive EA role where youll manage complex priorities anticipate needs and support the delivery of divisional outcomes aligned to EPAs strategic priorities.

In this role you will:

• Manage a complex high-volume diary and inbox proactively prioritising competing demands
• Provide end-to-end executive support including meetings travel briefings and correspondence
• Coordinate governance processes committees and senior stakeholder meetings (agendas papers minutes)
• Build strong relationships across government and external stakeholders supporting effective engagement
• Anticipate priorities identify issues early and drive process improvements to support workflow
• Provide responsive high-quality support in a dynamic environment with shifting priorities

Skills and experience:

• Demonstrated experience providing high-level executive support to senior leaders in complex environments (desirable 5 years experience)
• Strong organisational and prioritisation skills with the ability to manage competing demands in a high-volume fast-paced setting
• High level discretion professionalism and sound judgement when handling sensitive information
• A proactive solutions-focused approach with the ability to anticipate needs and confidently manage upwards (including pushing back where needed)
• Strong stakeholder engagement skills with experience working across internal and external senior stakeholders
• Strong Microsoft Office capability and experience supporting governance processes including structured meetings committees and secretariat support (government or regulated environment experience desirable)

To see the full position description: Click Here

How to apply

Click the Apply button to submit your application. Applications close on 11th June 2026 @ 23:59

Applicants Should Submit:

• Cover letter; addressing your experience the key selection criteria motivations and suitability to the role.
• Resume; including contact details of two referees.

For any enquiries relating to this role please reach out to

Need to know more

All prospective employees will also undergo a National Criminal Record Check prior to an offer of must be an Australian Citizen or Permanent Resident or hold a valid work permit or visa. Preferred candidates will be subject to pre-employment checks including but not limited to police checks reference checks and role related security clearances.

EPA Victoria recognises the value of the diversity strength and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit equity diversity and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities orientations backgrounds faiths and genders.