Bid Coordinator

Bid Coordinator Sydney CBD

Location: Sydney NSW
Company: BGIS Bid Management Team
Employment Type: Full-Time Permanent Hybrid (3 Days Office 2 Days WFH)
Salary: $100000 Superannuation

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past present and emerging.

About BGIS

BGIS is a global leader in integrated facilities management delivering innovative and sustainable solutions to clients across various industries. We pride ourselves on maintaining high standards of safety efficiency and operational excellence.

Purpose of the Role

BGIS is seeking an organised detail-focused and visually minded Bid Coordinator to support the delivery of high-quality compliant and compelling submissions across bids expressions of interest presentations and clarifications. Working at the centre of the Bid Management Team you will coordinate the moving parts of each pursuit bringing structure to complex requirements contributors deadlines and approval processes from opportunity launch through to final lodgement.

This role is ideal for someone who enjoys variety takes ownership of time and tasks and takes pride in producing polished professional work. You will be the organisational and creative engine behind winning bids keeping pursuits moving with pace precision and a calm collaborative rhythm while helping the team turn complex information into clear client-focused submissions.

The ideal candidate will combine exceptional organisation meticulous attention to detail confident stakeholder coordination and practical creativity. You will use Microsoft 365 approved AI tools and design applications responsibly to improve productivity strengthen quality and create visually engaging content that supports BGISs growth objectives.

Education Experience & Skills

Essential:

• Demonstrated experience coordinating bids proposals projects marketing deliverables executive documents or comparable deadline-driven work. Applicants with highly transferable coordination experience are encouraged to apply.
• Outstanding organisation and time management with evidence of managing multiple priorities detailed schedules and competing deadlines without losing accuracy.
• Confidence coordinating the tasks of others following up actions and communicating risks or delays respectfully and early.
• Exceptional attention to detail and experience reviewing documents for completeness consistency grammar formatting and compliance with instructions.
• Strong written and verbal communication skills with the ability to turn complex information into clear concise and professional content.
• Advanced capability in Microsoft Word and PowerPoint with sound working knowledge of Excel Teams and SharePoint or similar collaboration and document-management platforms.
• Practical experience using AI tools to improve productivity research document quality or content development together with sound judgement about accuracy confidentiality and responsible use.
• Ability to create polished layouts and clear visual content using tools such as Adobe InDesign Illustrator Canva or comparable design applications.
• A proactive calm and flexible approach with the ability to learn quickly and maintain quality in a fast-moving environment.

Desirable:

• Experience coordinating end-to-end tenders expressions of interest capability statements presentations or government and corporate procurement submissions.
• Experience in facilities management property construction engineering professional services or another complex multi-stakeholder industry.
• Understanding of compliance matrices document control submission portals brand standards and formal review or approval processes.
• Experience developing diagrams process maps organisation charts infographics or other visual material for business audiences.
• Awareness of quality work health and safety environmental privacy and information-security systems.
• Qualifications or training in communications marketing business design project management administration journalism Microsoft 365 Adobe Creative Cloud bid management or responsible AI use.

Core Attributes

• Exceptionally organised: creates order from complexity and keeps workstreams documents actions and deadlines under control.
• Meticulous and accountable: checks work carefully notices gaps early and follows through on commitments to the required standard.
• Calm under pressure: stays composed practical and solutions-focused through tight deadlines changing priorities and high workload.
• Collaborative communicator: builds positive relationships communicates expectations clearly and helps contributors provide quality inputs on time.
• Creative and digitally curious: uses approved technology AI and design tools to work smarter while applying human judgement verification and discretion.
• Client and results focused: understands that every task contributes to a compliant compelling submission and keeps BGISs growth objectives in view.

Workplace Flexibility

To support your growth this position will initially be based from our Sydney World Square office conveniently located in the CBD and close to public transport cafés and local amenities.

Following training this role offers a hybrid working arrangement of 3 days in the office and 2 days working from home.

Why Join BGIS

Key Benefits Include:

Spot recognition vouchers and $2000 employee referral bonus.
Access to Flare for discounts across retailers energy utilities & much more!
Fitness Passport (access for you and your family to gyms and aquatic centres nationwide) employee discounts and optional yearly paid flu vaccination vouchers.
AFR Best Places to Work 2024 & 2025.
Winner of Inspiring Workplaces Award 2025.
Endorsed by Work180 as an employer of choice for women.
Career progression through secondments & internal mobility.
Leadership programs Future Leaders and Leadership Fundamentals.
Health perks including EAP wellness programs & flu vaccinations.

How to Apply

If you are a proactive skilled and engaging Bid Coordination professional looking to join a forward-thinking company we would love to hear from you!

BGIS is an equal opportunity employer and we strongly encourage applications from women Aboriginal and Torres Strait Islander peoples LGBTQ individuals and people from culturally diverse backgrounds.

Eligibility

To be successful in the role applicants must have full working rights in Australia.

Apply Now

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