Administrator Service Coordinator

Due to continued growth we are seeking a motivated and detail-orientedService Coordinatorto join our Regional Team based in Dubbo.

As a key member of our Service Team you will play an important role in supporting our operations through daily job management service system updates and general administrative support.

Position Description:

• Coordination of technician and contractor schedules to ensure accurate job allocation and efficient workflow (Small Regional Team)
• Managing job setup and data accuracy in SimPRO to support timely invoicing and service delivery.
• Review and amend clock in and out times to assist timesheet accuracy.
• Coordinate stock and materials including receipting allocation to jobs and maintaining inventory accuracy.
• Supporting the Service Manager by monitoring workloads identifying trends and escalating concerns where required.
• Managing contractor compliance and overlooking all job completion documentation / notes.
• Preparing minor service quotes and ensuring accurate job costing information.
• Monitor email inbox and respond to service related enquiries in a timely manner.
• Maintain professional communication with internal departments technicians and contractors on a regular basis.

Job Requirements:

• Ability to work autonomously is a must (Occasionally only person upstairs in JD Security designated space / Shared office facility downstairs nonrelated with our company)
• Scheduling experience or transferrable skills within a similar position (Trade Services / Security experience highly regarded).
• Demonstrated ability to thrive in a fast-paced service environment effectively prioritise tasks and executing defined deadlines.
• High level of attention to detail with a strong focus on accuracy compliance and quality assurance.
• Confident communicator with well-developed verbal and written communication skills (Liaise with Technicians Contractors Project Managers Service Manager etc).
• Strong computer literacy with demonstrated experience in Microsoft Office 365 and the ability to quickly learn and adapt to new software systems.
• Highly regarded to have exposure to platforms including SimPRO or other scheduling / job management systems (AroFlo ServiceM8 ServiceTitan and FieldEdge etc).
• NSW Security License Essential however can be obtained after 6 months of employment.

What JD Security can offer in return!

• Permanent Full Time Position 40 hours per week Monday to Friday between the hours of 8:30am to 5:00pm.
• Regional Office Location Located at Dubbo with onsite parking available.
• Immediate Start & Training Quick onboarding for the right applicant with all necessary training provided.
• Professional Environment A highly professional and friendly workplace that has strong employment tenure across various departments.
• Supportive Work Culture A workplace that genuinely values its employees by offering approachable leadership continuous support and opportunities for team bonding.

Discover more about JD Security and what we do at .

If this role feels like the right fit for you we encourage you to apply by submitting your Cover Letter and Resume through theSEEK portalor by emailing your application directly to our HR Department

We look forward to reviewing your application and will be in contact as soon as possible if your application progresses through to the next stage.