Administrative Assistant

About the Job

We are seeking an Administrative Assistant to support our Projects Team in Geelong Australia. This role provides administrative reporting mobilisation and document-control support to help ensure projects are delivered safely efficiently and in compliance with company requirements.

About Us

Worley is a global company of energy chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialise in consulting engineering procurement and construction across the project lifecycle with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery we support customers in navigating complexity as they meet todays needs and transition to more sustainable solutions.

What Youll Do

• Provide day-to-day administrative support to project teams including project setup close-out archiving reporting and team communications.
• Coordinate personnel mobilisation and demobilisation activities including onboarding site access inductions systems access resource tracking and new starter communications.
• Support health safety and compliance activities through monitoring safety actions MOC registers training compliance incident reporting and safety meetings.
• Prepare and maintain project reports KPIs schedules resource forecasts dashboards databases pivot tables and performance data.
• Assist with document control technical records management drawing transfers filing metadata administration and record retention.
• Coordinate project meetings preparing agendas issuing invitations tracking actions and maintaining action registers.
• Support team engagement initiatives project updates internal communications and milestone recognition activities.

Why You Should Apply

• Flexible work arrangements.
• Take advantage of our global online learning platform.
• Competitive remuneration & employee benefits.
• Enjoy a varied & challenging role.
• Career development opportunities beyond this role.

What Youll Have

• Strong organisational planning and time management skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong stakeholder communication and follow-up skills.
• Proactive self-motivated approach.
• Strong data management reporting and spreadsheet skills.
• Commitment to safety quality and compliance.
• Ability to work effectively within a multidisciplinary project environment.

Moving Forward Together

We want our people to be energized and empowered to drive sustainable impact. Our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation.

Were building a diverse inclusive and respectful workplace where everyone feels they belong can be themselves and are heard.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low-carbon energy infrastructure and technology. Whatever your ambition theres a path for you here. And theres no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.