QSTL– FLEET ADMINISTRATION COORDINATOR

About this job:

Q-Sourcing Tanzania Limited is a manpower management solutions firm operating in the East African Region in the countries of Tanzania Uganda Kenya Rwanda and South Sudan.

On behalf of our Tanzania based client we are looking for a competent and experienced Fleet Administration Coordinator.

POSITION IN THE COMPANY

Position Label : Fleet Administration Coordinator.

Function : People & Culture

Supervisor Position : Fleet Manager

POSITION PURPOSE

To provide effective administrative and data management support for Fleet Operations by ensuring accurate maintenance of vehicle service and repair records timely processing of fleet-related reports and documentation coordination of driver and visitor transport arrangements and efficient management of fleet administration activities to support business operations and compliance requirements.

KEY DUTIES AND RESPONSIBILITIES

Main Areas of Responsibility:

• Ensure that all vehicle service and repair data are accurately recorded and maintained in Fleetio as per the LPO for each vehicle and maintain proper physical document files.
  
• Prepare and distribute quarterly vehicle maintenance cost reports to all Branch Managers.
  
• Prepare and compile the monthly Excel report showing the list of outsourced Q Source drivers and their overtime before the 10^th of each month for submission to the Payroll team. Also ensure verified through-vehicle track system overtime reports for TCC drivers are compiled before the 10^th of every month for signing and forwarding to the Payroll section.
  
• Ensure timely arrangement of drivers for visiting personnel including airport transfers hotel transportation office visits and other required movements within the city.
  
• Order office stationery and coordinate other office requirements each month.
  
• Collect monthly fuel reports from all TCC branches before the 5th of each month compile them and prepare the Fleet Dashboard report. Share it with the Sales team before the 8th of each month for consolidation with the sales volume dashboard.
  
• Confirm and obtain approval for monthly transport usage with users and HODs and follow up with vendors to ensure timely submission of estimates and invoices.
  
• Monitor vehicle wash services and confirm completion as required.
  
• Ensure all branch deliveries are completed accurately and on time and that all records are properly entered into the relevant systems and filed immediately upon receipt.
  
• Perform any other duties assigned by the Line Manager
  
  

MANDATORY REQUIREMENTS

KNOWLEDGE SKILLS EXPERIENCE REQUIRED

Education

• University Degree or Advanced diploma
  

Computer Skills:

• good knowledge of Microsoft office and outlook
  

Work Experience:

• 1 year of related field experince
  

ADDED ADVANTAGE

Language Skills:

• Fluent in English and Kiswahili
  
  

How to apply:

All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: or link below not later than 22^nd Sept 2026.

position is open to Locals only.

For any further clarifications call

Note:

Only shortlisted applicants will be contacted.