Senior Administrative Officer
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JOB DESCRIPTION
Senior Administrative Officer
Location: Riyadh Kingdom of Saudi Arabia
Job Overview:
To oversee and coordinate administrative operations government relations processes corporate services
employee support services and regulatory compliance activities. The role is responsible for ensuring
efficient office and facility management maintaining compliance with Saudi government requirements
managing organizational records supporting HR and procurement functions through relevant
government portals and facilitating smooth business operations across offices project sites
accommodations and operational facilities.
Key Responsibilities:
Manage daily administrative operations office management and facility services.
Handle company transactions through government portals such as Qiwa Muqeem GOSI Mudad
Absher Business Balady Chamber of Commerce and ZATCA.
Coordinate the issuance and renewal of licenses permits registrations and regulatory documents.
Support employee-related government processes including Iqama visas work permits transfers
and medical insurance.
Liaise with government authorities service providers and external stakeholders on administrative
and regulatory matters.
Maintain employee records attendance leave management HR documentation and reporting.
Ensure compliance with Saudi Labor Law government regulations and company policies.
Coordinate employee accommodation transportation travel arrangements and welfare services.
Manage office assets inventory vendor records contracts and service agreements.
Oversee facility maintenance housekeeping security services and workplace support functions.
Support project sites with administrative and logistical requirements.
Organize meetings company events and employee engagement activities.
Identify and implement improvements to enhance operational efficiency and service delivery.
Qualifications and Requirements:
Bachelor’s degree in Business Administration Public Administration Human Resources
Management Law or related field.
Minimum 7 years of Administration and Government Relations experience preferably in
Construction Manufacturing Industrial or Corporate environments.
Strong knowledge of Saudi government platforms including Qiwa Muqeem Absher Business MOFA Saudi Business Centre Ministry of Commerce MISA Riyadh Chamber TAMM Najam
National Address (SPL) Modon Ministry of Industry and Minerals Ejar Gosi Mudad ZATCA Balady
Salama Saudi Electricity National Water Co FATOORA SABER FASAH NAJIZ etc.
Good knowledge of Saudi Labor Law government relations processes and administrative best
practices.
Experience in office administration facilities management employee accommodation
transportation coordination procurement administration and vendor management.
Proficiency in MS Office and ERP systems.
Strong communication and interpersonal skills.
Fluent in English and Arabic is mandatory.
Key Competencies:
Organizational and multitasking skills.
Problem-solving and decision-making ability.
Confidentiality and professionalism.
Teamwork and stakeholder management.
Employee relations and conflict resolution skills.
Planning coordination and execution skills.
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Required Skills:
Administrative operations Government relations processes Corporate services Employee support services Regulatory compliance activities Office management Facility services Qiwa Muqeem GOSI Mudad Absher Business Balady Chamber of Commerce ZATCA Issuance and renewal of licenses Permits Registrations Regulatory documents Employee-related government processes Iqama Visas Work permits Transfers Medical insurance Liaising with government authorities Service providers External stakeholders Employee records management Attendance management Leave management HR documentation Reporting Compliance with Saudi Labor Law Company policies Employee accommodation coordination Transportation coordination Travel arrangements Welfare services Office asset management Inventory management Vendor records management Contract management Service agreements management Facility maintenance Housekeeping Security services Workplace support functions Administrative and logistical support for project sites Organizing meetings Company events Employee engagement activities Operational efficiency improvements Service delivery enhancements Knowledge of Saudi government platforms including Qiwa Muqeem Absher Business MOFA Saudi Business Centre Ministry of Commerce MISA Riyadh Chamber TAMM Najam National Address Modon Ministry of Industry and Minerals Ejar Gosi Mudad ZATCA Balady Salama Saudi Electricity National Water Co FATOORA SABER FASAH NAJIZ Saudi Labor Law knowledge Administrative best practices Office administration Facilities management Employee accommodation Transportation coordination Procurement administration Vendor management MS Office ERP systems Communication skills Interpersonal skills Organizational skills Multitasking skills Problem-solving Decision-making Confidentiality Professionalism Teamwork Stakeholder management Employee relations Conflict resolution Planning Coordination Execution
