People & Culture Executive (Saudi Only)

People & Culture Executive

Location: Riyadh Saudi Arabia
Department: People & Culture
Employment Type: Full-Time
Reporting To: People & Culture Manager
Position Level: Assistant Manager

Job Summary

Basiqat by Mantis is seeking a highly motivated experienced and people-oriented People & Culture Executive to join our pre-opening team.

The successful candidate will act as a key operational partner to the People & Culture Manager supporting the overall management and administration of the People & Culture function while ensuring compliance with Saudi Arabian labor regulations Accor policies and Mantis brand standards.

Operating at an Assistant Manager level the People & Culture Executive will take an active role in overseeing day-to-day HR operations coordinating recruitment and onboarding activities supporting payroll and employee relations and implementing People & Culture initiatives across the resort.

As part of the pre-opening team the role will be instrumental in establishing HR processes implementing policies and procedures supporting workforce mobilization and building a positive and engaging workplace culture from the outset.

Key Responsibilities

People & Culture Operations & Departmental Management

• Support the People & Culture Manager in overseeing the daily operations of the People & Culture department.

• Act as the departments second-in-command and coordinate HR activities in the absence of the People & Culture Manager within delegated authority.

• Ensure the effective implementation of People & Culture policies procedures and operational standards.

• Provide guidance and support to department heads and Heartists on HR-related matters.

• Supervise and coordinate assigned HR administrative activities ensuring accuracy confidentiality and timely completion.

• Maintain effective communication between the People & Culture department and other operational departments.

• Assist in preparing departmental reports workforce statistics and management presentations.

Pre-Opening People & Culture Responsibilities

• Support the development and implementation of the resorts pre-opening People & Culture action plan and critical path.

• Coordinate recruitment selection and onboarding activities in accordance with the approved manpower plan.

• Assist in establishing HR systems employee records personnel files and administrative procedures.

• Support the implementation of Accor and Mantis People & Culture policies standards and operational requirements.

• Coordinate employee mobilization joining formalities and pre-opening documentation.

• Monitor the progress of assigned People & Culture pre-opening tasks and provide regular updates to the People & Culture Manager.

• Collaborate with department heads to ensure staffing readiness and smooth integration of newly recruited Heartists.

• Assist in preparing employee facilities orientation arrangements and internal communication processes prior to opening.

Talent Acquisition & Workforce Planning

• Coordinate the end-to-end recruitment process including vacancy postings candidate screening interview scheduling reference checks and offer preparation.

• Support recruitment activities through SmartRecruiters and other approved recruitment platforms.

• Monitor recruitment progress against the approved manpower plan and hiring timelines.

• Coordinate with department heads to identify staffing requirements and recruitment priorities.

• Ensure recruitment documentation employment offers and joining formalities comply with applicable policies and regulations.

• Maintain accurate recruitment trackers and provide regular hiring status reports.

• Support workforce planning succession planning and internal career development initiatives.

Employee Relations & Heartist Engagement

• Promote a positive respectful and inclusive workplace culture aligned with Accors Heartist philosophy.

• Serve as a point of contact for Heartist inquiries concerns and HR-related requests.

• Support employee relations matters including grievance handling disciplinary procedures and workplace investigations under the guidance of the People & Culture Manager.

• Coordinate employee engagement recognition well-being and internal communication initiatives.

• Support the implementation of employee satisfaction surveys and related improvement plans.

• Assist in organizing Heartist events celebrations and recognition programs.

• Promote effective communication and professional relationships between management and Heartists.

Payroll Compensation & Benefits Administration

• Coordinate monthly payroll preparation in collaboration with Finance and relevant departments.

• Review attendance records leave balances overtime allowances and payroll-related adjustments.

• Verify employee information and payroll inputs to ensure accuracy and timely processing.

• Support the administration of employee benefits medical insurance and applicable allowances.

• Coordinate employee contract amendments salary adjustments and other employment changes.

• Assist in preparing employee final settlements end-of-service benefit calculations and separation documentation.

• Ensure payroll and benefits administration complies with applicable Saudi Labor Law requirements and internal policies.

Government Relations & Labor Law Compliance

• Support the People & Culture Manager in ensuring compliance with Saudi Labor Law and applicable employment regulations.

• Coordinate with the Government Relations function on employee documentation work permits Iqama renewals and employment-related government transactions.

• Monitor compliance with Saudization requirements and workforce localization initiatives.

• Support the administration of relevant government platforms including Qiwa GOSI Mudad and other applicable systems.

• Maintain accurate employee contracts employment records and regulatory documentation.

• Assist in preparing documentation for labor inspections internal audits and compliance reviews.

• Keep informed of relevant regulatory updates and communicate potential implications to the People & Culture Manager.

Performance Management & Learning Coordination

• Support the implementation of the resorts performance management and appraisal processes.

• Coordinate probationary reviews performance evaluations and employee development follow-ups.

• Collaborate with the Training Supervisor to ensure new Heartists complete orientation and mandatory training requirements.

• Support departmental training needs assessments and development initiatives.

• Assist in identifying talent development opportunities and internal career progression pathways.

• Monitor completion of required performance and development documentation.

HR Systems Reporting & Administration

• Maintain accurate employee information within the designated Human Resources Information System (HRIS).

• Ensure personnel files employment contracts and employee records are complete updated and securely maintained.

• Prepare regular HR reports covering headcount recruitment turnover attendance leave balances and Saudization.

• Support the implementation and effective utilization of Accor HR systems and digital platforms.

• Monitor HR-related deadlines contract renewals probation periods and employee documentation.

• Ensure confidentiality and appropriate handling of sensitive employee information.

• Perform additional People & Culture duties as assigned by the People & Culture Manager.

Qualifications :

Education & Experience

• Bachelors degree in Human Resources Management Business Administration Hospitality Management or a related field.

• Minimum 23 years of progressive experience in Human Resources or People & Culture preferably within the hospitality industry.

• Previous experience in an HR supervisory senior executive or Assistant Manager-level position is highly desirable.

• Experience within luxury hotels resorts or internationally recognized hospitality brands is preferred.

• Previous hotel or resort pre-opening experience is a strong advantage.

• Solid knowledge of Saudi Labor Law employment regulations Saudization requirements and HR compliance.

• Practical experience in recruitment employee relations payroll coordination performance management and HR administration.

• Familiarity with Saudi government platforms including Qiwa GOSI and Mudad.

• Experience with HRIS payroll systems and recruitment platforms; familiarity with Accor systems and SmartRecruiters is an advantage.

• Professional HR certifications such as CIPD SHRM or equivalent are desirable.

Skills & Competencies

• Strong leadership and people management capabilities with the ability to coordinate departmental activities and support junior team members.

• Excellent interpersonal communication and employee relations skills.

• Excellent command of English; Arabic proficiency is highly desirable.

• Strong knowledge of HR best practices policies and employment compliance.

• Excellent organizational planning and multitasking abilities.

• Ability to manage confidential and sensitive employee matters with professionalism and discretion.

• Strong problem-solving decision-making and conflict-resolution skills.

• High attention to detail and accuracy in HR documentation and reporting.

• Proficiency in Microsoft Office applications particularly Excel Word and PowerPoint.

• Ability to work effectively with department heads management and employees at all levels.

• Strong sense of ownership accountability and initiative.

• Passion for employee engagement talent development and luxury hospitality.

• Flexibility resilience and adaptability to the demands of a pre-opening environment.

Additional Information :

Why Join Basiqat by Mantis

Joining Basiqat by Mantis means becoming part of an exciting pre-opening journey and contributing to the creation of a distinctive luxury hospitality destination in Riyadh.

As part of Mantis and the global Accor family you will have the opportunity to:

• Be part of a dynamic and passionate pre-opening team.

• Contribute to establishing the foundations of a new luxury eco-resort.

• Grow professionally within an internationally recognized hospitality group.

• Experience a collaborative inclusive and people-focused working environment.

• Access learning and development opportunities within Accor.

• Enjoy applicable ALL Heartists employee benefits and recognition programs.

Our Commitment to Diversity & Inclusion

At Accor we believe in creating an environment where everyone feels welcome respected and valued. We are committed to equal opportunities and fostering a diverse and inclusive workplace.

Join us and be part of the Basiqat by Mantis journey!

Remote Work :

No

Employment Type :

Full-time