HR & Admin Specialist

ClearGrid is an AI-driven fintech transforming digital collections and debt resolution across the UAE and Saudi Arabia. Were in a high-growth scaling phase and our Riyadh office is central to our KSA presence. This role is the operational backbone of that office: the person who keeps our people compliant our workplace running and the team looked after.

Were looking for a meticulous deeply knowledgeable HR & Admin Specialist to own everything HR government compliance and office-related for our Riyadh office. Youll be the go-to person on the ground: processing our HR and government transactions accurately and on time keeping the office running smoothly supporting with statutory paperwork and making sure the team has a great experience at work.

This is a hands-on high-ownership role suited to someone who lives in the detail moves through government portals with ease and takes pride in getting things right the first time.

• Process all employee lifecycle transactions across the relevant platforms including Qiwa (employment contracts work permits establishment management Saudization certificates) GOSI (registrations monthly contributions additions/removals) and Muqeem/Absher (Iqama issuance and renewals exit/re-entry visas dependent management).

• Administer employee health insurance in line with company policy: enrolments renewals additions and removals and resolving employee queries.

• Maintain accurate audit-ready employee records and ensure every transaction meets labor law and regulatory deadlines.

• Prepare and maintain contracts letters attestations and other official documentation as required.

• Own the day-to-day running of the office including facilities utilities supplies and vendor coordination ensuring everything runs smoothly and cost-efficiently.

• Manage service contracts and office accounts and act as the point of contact for building management and external suppliers.

• Complete routine forms and applications including new supplier and vendor request forms insurance application forms and similar paperwork.

• Own the employee experience in the office: plan and run team activities celebrations and engagement initiatives.

• Manage office merchandise from sourcing to distribution.

• Be the friendly reliable face of the office that new joiners and colleagues can turn to.

Must-haves

• Saudi national.

• 34 years of experience in an HR operations administration or similar role preferably in fintech financial services or hyper-growth companies

• Very deep current knowledge of Saudi labor law and hands-on mastery of Qiwa GOSI Muqeem Absher Taqat and health insurance processes.

• Fluency in English (written and spoken) is non-negotiable.

• Meticulous with exceptionally high attention to detail; you dont let deadlines or documents slip.

• Strong organizational skills and the ability to juggle HR compliance admin and people priorities simultaneously.

• Discretion and sound judgment when handling confidential employee and company information.

Preferred

• Familiarity with ZATCA processes (Zakat and withholding tax) and payroll documentation.

• Experience in a fast-scaling company or fintech environment.