Assistant Administrator

Not just a job but a career

Yokogawa award winner for Best Asset Monitoring Technology and Best Digital Twin Technology at the HP Awards is a leading provider of industrial automation test and measurement information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition (bio)technology artificial intelligence industrial cybersecurity etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team
Our 18000 employees work in over 60 countries with one corporate mission to co-innovate tomorrow. We are looking for dynamic colleagues who share our passion for technology and care for our return we offer you great career opportunities to grow yourself in a truly global culture where respect value creation collaboration integrity and gratitude are highly valued and exhibited in everything we do.

RESPONSIBILITIES

Administration

Produce update and provide best practice support on a wide range of MS documents databases and other departmental systems to support the work of more senior colleagues.

Document Management

Create a local document management system for an office or department.

Document Preparation

Prepare moderately complex documents using a variety of applications for technology devices such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation

Design own monthly schedule and if necessary assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Operations Management

Provide operational support by performing a range of route activities using existing systems and protocols.

Internal Client Relationship Management

Build effective working relationships within the internal client organization and contribute to the management of the partnering relationship delivering high-quality professional services within established routines or as part of an agreed project.

Operational Compliance

Develop knowledge and understanding of the organizations policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.

Data Collection and Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Personal Capability Building

Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology external regulation and industry best practices through ongoing education attending conferences and reading specialist media.

Behavioral Competencies

Manages Complexity

Makes sense of complex high quantity and sometimes contradictory information to effectively solve problems. For example quickly determines the most critical data and focuses analysis there; recognizes even subtle symptoms that indicate problems; probes deeply for root causes; uses systematic problem-solving methods. well.

Collaborates

Builds partnerships and works collaboratively with others to meet shared objectives. For example finds many ways to add value to the team; probes to draw out richer input from others; is a valued resource who goes out of the way to help others.

Tech Savvy

Anticipates and adopts innovations in business-building digital and technology applications. For example investigates technologies to learn some cutting-edge best practices. Uses digital/social media to benefit the team and add value to the work being done; understands how to avoid misuse of these tools.

Drives Results

Consistently achieves results even under tough circumstances. For example holds self to high standards of performance; sets some challenging goals; wants to achieve meaningful results; pursues initiatives/efforts to successful completion and closure. Focuses on key goals even during setbacks and obstacles.

Skills

Verbal Communication

Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas requesting actions and formulating plans or policies.

Computer Skills

Supports business processes without supervision by understanding and effectively using standard office equipment and standard software packages while providing technical guidance as needed.

Planning and Organizing

Works with guidance (but not constant supervision) to plan organize prioritize and oversee activities to efficiently meet business objectives.

Action Planning

Works with guidance (but not constant supervision) to develop appropriate plans or perform necessary actions based on recommendations and requirements.

Numerical Skills

Uses an understanding of numerical concepts to perform mathematical operations such as report analysis with guidance (but not constant supervision).

Policy and procedures

Works with guidance (but not constant supervision) to develop monitor interpret and understand policies and procedures while making sure they match organizational strategies and objectives.

Office Systems

Works with guidance (but not constant supervision) to select deploy and get the best results from the most appropriate office system.

Education

Upper Secondary School

General Experience

Experienced practitioner able to work unsupervised (13 months to 3 years)

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse equitable and inclusive will actively recruit develop and promote people from a variety of backgrounds who differ in terms of experience knowledge thinking styles perspective cultural background and socioeconomic will not discriminate based on race skin color age sex gender identity and expression sexual orientation religion belief political opinion nationality ethnicity place of origin disability family relations or any other circumstances. Yokogawa values differences and enables everyone to belong contribute succeed and demonstrate their full potential.

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