Senior Document Controller

Job Description

• Create, receive, check, control, distribute, revise, store, retrieve & retain all documents in secured environment.
• Writing and maintaining document control procedures and participating in the development and roll-out of document control tools, such as scanning hardware, computer software, etc.
• Maintain awareness of new Client and/or Program initiatives that may impact the control or distribution of information on the project.
• Ensure the Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program.
• Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
• Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the Prolog electronic Document Control files.
• Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc.
• Provide an interface to IT Support for Document Control issues, which include process enhancements to existing software, developing recommendations for new hardware and/or software that may benefit the Document Control environment. In general, identify trends and recommend “best practices.”
• Maintain a watchful and alert attitude toward Document Control, including inserting the Document Control Technicians into Project Team meetings, developing routine reports and metrics to ensure a Project Team’s success (e.g. the RFI response chart), and in general being eager and energetic towards establishing and maintaining control.
• Prepare reports as needed

Job Requirements

• From 5 to 8 years of experience
• Bachelor Degree
• Construction Background is a plus
• Excellent with Microsoft office