Procurement Manager

Job Description

• To receive Engineering or generic specifications and source competitive bids from qualified suppliers that meet the specification, quality, budgetary, and schedule requirements
• To negotiate and place Purchase Orders, ensuring schedule reporting and delivery promises are maintained by suppliers with information communicated to the project/product team and other stakeholders
• Establish contracts with major vendors for all sensitive supplies and services in a way that secure consistency and cost-efficiency
• To expedite orders as per the Purchase Order requirements. Work with business units to communicate and improve delivery wherever possible and updating system and records accordingly
• Assist end-user departments with price enquires for obtaining goods/ services quotes from suppliers; liaising with the originator(s) and updating the purchasing quote register accordingly.
• Where applicable, co-ordination of end-user department rental requirements with suppliers for operational support activity
• Assist the Accounts department with invoice enquires requiring clarification/ approval; specifically with rental equipment and personnel services. Contact department originators/ Supervisors on such invoice approval, update system accordingly with applicable information, and return approved invoice(s) to the Accounts department
• To monitor the status of requisitions received from end-users and ensure that all received requisitions are handled by relative buyers and that status is updated on the requisition registry in a timely fashion
• To ensure that the Purchase Order delivery registry is updated by all buyers and that delivery status always reflecting the latest delivery update received from the supplier
• To follow up open Purchase Orders, review them on monthly basis, review and investigate open orders for more than 2 months to ensure proper reporting
• Follow up with Stores to ensure GRN has been done for all received purchase orders
• Coordinate with Finance to respond to suppliers complaints about late payments
• Review approved suppliers list and ensure that all intermediate suppliers are removed from the list and keep genuine and direct suppliers
• Act as Tejari administrator
• Follow up open PR’s on weekly basis and ensure timely-fashion processing for all released PR’s
• Direct and Supervise the activities of the Purchasing/Procurement personnel.
• Supervise the use of all expendables, materials, and supplies to ensure that waste does not occur, and these materials and supplies are kept in a secure place and locked.
• Negotiate with suppliers to secure the best price for all material and equipment
• Analyze quotations and select supplier with the best offer
• Negotiate and secure long-term contracts with suppliers

Job Requirements

• B.Sc. of Commerce or equivalent degre
• Excellent at English and with excellent communication skills
• Excellent user of MS Excel, Word, Outlook
• Very good experience in SAP Supply Chain system