Personal Assistant To The CEO - Male

About the Company

We are dedicated to improving the lives of the poor; those who are financially abused abandoned and disregarded by society. As a registered nongovernmental organization We provides the poor with interestfree loans so that they may acquire a livelihood skills and support they need to reach their full potential.

Description

Personal Assistant To The CSO

Job Summary: As the Personal Assistant to the Chief Strategic Officer (CSO) you will play a pivotal role in providing comprehensive administrative and secretarial support to ensure the efficient operation of the CSOs office. This position requires a proactive and highly organized individual with exceptional communication skills and the ability to handle a wide range of tasks with confidentiality and professionalism.

KEY RESPONSIBILITIES:

1) Calendar Management:

Effectively manage the CSOs calendar scheduling meetings appointments and ensuring timely reminders. Coordinate and prioritize appointments conferences and travel arrangements.

2) Communication and Correspondence:

Handle all incoming and outgoing communications including emails calls and written correspondence. Draft proofread and edit documents letters and reports as required.

3) Meeting Coordination:

Arrange and coordinate meetings including logistics agenda preparation and minutes when necessary. Ensure the CSO is wellprepared for meetings by providing necessary documents and information in advance.

4) Travel Arrangements:

Make travel arrangements including booking flights accommodations and transportation. Prepare travel itineraries and ensure all necessary arrangements are in place for smooth travel.

5) Document Management:

Organize and maintain electronic and physical files ensuring easy retrieval of information. Manage confidential information with discretion and professionalism.

6) Event Coordination:

Assist in the planning and coordination of events conferences and special projects. Collaborate with other departments and external partners as needed.

7) Administrative Support:

Handle general administrative tasks such as expense management invoice processing and procurement. Provide support for adhoc projects and tasks as assigned by the CSO.

8) Relationship Management:

Liaise with internal and external stakeholders on behalf of the CSO. Build and maintain positive relationships with key contacts.

Job Requirements:

Bachelors in Business Administration Management or a related field

• 3 to 5 years of experience as a Personal Assistant.
• Male candidates will be considered only (Traveling Required)
• Candidate should possess strong organizational communication and multitasking abilities
• Proficiency in office software such as Microsoft Office Suite and Google Workspace have excellent time management skills and be detailoriented
• Excellent written & verbal communication skills
• The ability to work in a fastpaced environment handle pressure and adapt to changing priorities is crucial for an Executive Assistant

Protocol officer duties are also involved. This includes arranging transportation accommodations and meals for attendees as well as managing the schedule and agenda for the event

Remote Work :

No