Office Administrator

Job Description

We are seeking a full timefemaleOffice Administrator.

Job Description

• Organize the office layout and order stationery and equipment.
• Develop and maintain a physical archiving system for all activities.
• Responsible for all office equipment to make sure is at excellent working condition and request maintenance whenever needed for any malfunction equipment.
• Deal with external entities and governmental authorities such as Mobile Operators, Social Insurance Authorities, and general facilities authorities, etc….
• Handle the Office Petty Cash which covers the Office miscellaneous needs as well as maintaining a proper record of related expenses.
• Manage company G&A budget, ensuring accurate as well as document expenses and hand in reports.
• Coordinate with staff and managers as well as external organizations for daily administrative operations.
• Fulfill other additional administrative duties related to the job as needed.
• Ensure the tidiness of facilities and offices through managing cleaning staff.
• Manage the security staff to eliminate possible thefts or health hazards.
• Develop and implement company policies by setting up procedures and standards to guide operation.
• Recruit non-technical staff and provide orientation to new employees.
• Provide aid in recruiting all staff through preparing requirements and duties according to company vision.
• Develop and maintain a basic HR database detailing employee information and background.
• Address employees’ queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• Follow up on the completion of employment contract and employee paperwork and coordinate the accountant for payroll operational accuracy.

Job Requirements

• FemaleOnly
• From 1 to 4 years of experience in office management, administrative assistance, or project management.
• Bachelor's degree in any discipline (Business Administration/Commerce is a plus).
• Familiarity with office management procedures and basic accounting principles.
• Excellent computer skills (Emailing and Outlook, MS Office, good internet researcher, etc…).
• Excellent Command of written and spoken English Language
• G&A Accounting and documentation skills.