Media Administrator

Responsibilities:

• Process and manage all WBS creation in the system. Ensures that WBS are open in the correct GL spending in the system.
• Prepare and process purchase requisitions into approved purchase orders and send copies to suppliers and to departments originating requests.
• Ensures compliance when creating POs by reviewing documents and data (e.g. incoming requisitions, Competitive bidding, reconciliations, inventories, etc.) for the purpose of ensuring completeness and accuracy of purchasing process.
• Coordinates with Media Agency for all PO modifications (Revisions / Cancel and Replace).
• Responsible in all Good Receipts confirmation of Media Purchase Orders.
• Track, check and ensure that all Media invoices received corresponds to purchase orders sent to the agency
• Ensures that each Brand owners do the GR confirmation on a timely manner.
• Ensure GRIR imbalance is kept to minimal and is cleared timely whilst working with Media agency and Shared Service.
• Act as primary problem solver concerning invoice discrepancies and is in charge with following up for missing invoices, paperwork and/or authorization.