CEO Assistant

Job Description

• Provide administrative and clerical support for the CEO office.
• Responsible for scheduling CEO meetings, taking minutes of meetings, comments, and details to provide general assistance during meetings.
• Organizing events and conferences reminding the manager/executive of important Meetings and deadlines.
• Responsible for any internal communication from the CEO with managers and employees
• Deal with incoming emails and replies for necessary and urgent issues if required.
• Screen CEO incoming phone calls inquires, requests and handling them when appropriate
• Follow up on pending subjects and report the feedback independently
• Handle any needed signature from the CEO to sign in a timely manner.
• Produce documents, briefing papers, reports and presentations.
• -Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Handle confidential documents ensuring they remain secure
• Devise and maintain office systems, including data management and filing.
• Controlling access to the manager/executive.
• Compiling and preparing reports, presentations, and correspondence.
• Assists in the preparation and submitting of proposals/quotations, monthly reports, etc.
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Arrange travel, visas, and accommodation for CEO and traveling employees

Job Requirements

• A bachelor's degree
• Minimum of 3 years of proven work experience
• In a similar position prefer within the pharma industry .
• Males only .