Business Manager Executive Assistant

GENERAL

Assist the Executive Director with organizational financial and personal administration on a daily basis

Be friendly and personable while managing heavy communications and calendar scheduling to coordinate various complex meetings

Prioritize and manage multiple projects simultaneously and follow through in a timely manner

Lead short term project and initiatives as requested by the Executive Director

Respect the need for confidentiality and sensitivity of information

Have a proven ability to exercise good judgment in recognizing the scope of authority

Assist the Executive Director with all other related assigned tasks

SCHEDULING

Work with the Executive Director to manage his calendar and schedule (board meetings conferences regular office visits) including coordinating the Executive Director s global and domestic itineraries

Ensure that key dates and events are highlighted to the Executive Director ahead of time

MEETINGS

Prepare materials packets and presentations for Executive Director s meetings Management meetings and staff meetings

Organize the logistics of board meeting and other key internal meeting

Coordinate and distribute notes at management meetings as requested

Organize and arrange venues for all other meetings as requested by the Executive Director

PROJECTS

Assessing and identifying new opportunities for growth in current and prospective markets.

Establishing the company s goals and objectives.

Recruiting and training new employees.

Performing regular employee evaluations to determine areas of improvement.

Designing business strategies and plans to meet the company goals.

Making sure that the company has sufficient resources such as personnel material and equipment.

Developing a comprehensive company budget and performing periodic budget analyses.

Ensuring all company activities adhere to legal guidelines and policies.

Assessing overall company performance.

QUALIFICATIONS

B.sc/HND in any field

3 years work experience as a Business Manager with Administrative skills

Excellent attention to details accuracy and quality

Ability to drive and must have a valid driver s license

Must have organizational skills