Procurement and Administrative Intern

A. Procurement & Logistics Support

• Assist in initiating Requests for Quotations (RFQs) and reviewing submitted bids.
• Participate in the opening and evaluation of tenders.
• Support travel logistics including hotel bookings and flight reservations for staff and consultants.
• Update and maintain procurement contracts and status trackers.
• Support data entry in SAP Business Development (SAP BD) and SharePoint.

B. General Administration & Office Operations

• Front Office Coordination: Assist in receiving visitors and managing the incoming/outgoing mail and courier services.
• Asset & Inventory Management: Assist in updating the office asset register and conducting periodic physical verification of office supplies/stationery.
• Facility Management: Coordinate with service providers (cleaning security and maintenance) to ensure the office environment is conducive and safe.
• Meeting Coordination: Support the logistics for internal meetings workshops and events (room setup and equipment).
• Utility Management: Assist in tracking and processing timely payments for office utilities (electricity water garbage collections DHL Hotels and Taxi services).
• Disposal process when necessary
• Any other duties assigned by the line manager

C. Compliance & Documentation

• Maintain a rigorous filing system (both hard copy and electronic) for all administrative and procurement records.
• Follow up with vendors to ensure timely submission of invoices and supporting documents.
• Ensure all administrative actions align with SNVs Internal Control Framework. Update and maintain the procurement contracts and status trackers.
• Facilitate proper filing of procurement and contract documentation and ensure completeness of files in line with approved checklists.
• Assist with the registration of new vendors in relevant systems.
• Support communication with vendors and assist them in finalising procurement requirements.
• Support booking of accommodation conferences and local flights including ticket issuance.
• Follow up on invoices with hotels and service providers after services have been rendered.
• Support data entry and updating of procurement documents in SharePoint including PRF tracking.
• Support requisition processing including the creation tracking and filing of Purchase Orders (POs) and procurement documentation in SAP BD.

Qualifications :

• Education: Bachelors degree in Procurement Logistics Business Management or a related field; OR Professional Level III certification (PSPTB CIPS or equivalent).
• Experience: While fresh graduates are encouraged to apply up to two years of experience in an NGO environment is an added advantage.
• Technical Skills: Basic understanding of procurement analysis and proficiency in MS Office (Word Excel PowerPoint)

Core Competencies

• Costumer service : Empathy patience & De-escalation and active Listening
• Integrity: High level of honesty and professional ethics.
• Detail-Oriented: Exceptional accuracy in documentation and data entry.
• Communication: Fluent in written and verbal English and Swahili.
• Self-Management: Ability to work with minimal supervision and meet tight deadlines

Additional Information :

Location: Dar es Salaam

Duration: Six months with the (possibility of renewal)

Remuneration: Based strictly on SNV Tanzania internship rates.

Extension: Subject to performance and funding availability.

Travel: Costs related to official duties and health insuarance will be covered per SNV policy.

Supervision: Supervision by Human Resource Officer Operations

WORKING AT SNV

SNV offers a challenging work environment opportunities to lead and innovate and a commitment to growing your skills in a fulfilling and diverse working environment. Our staff benefit from and contribute to an internal global network of Operations team.

HOW TO APPLY

The vacancy is for internal candidates only and it will active up to 18th February 2026 and all applications should be through Smart Recruiters on the following link .

Remote Work :

No

Employment Type :

Intern