Cost Manager

The candidate is responsible for sourcing and contract management activities for the Corporate Procurement categories maintaining an end to end view of the procurement process and adopting a category management approach.

Job holder supports and drives the execution of all corporate procurement processes for assigned Administration categories including sourcing & category management tendering & purchasing contract management and relevant supplier management activities under the guidance and direction of the Procurement & Contracts (Administration) Manager.

Well versed in Procurement operations and contract management with responsibility for identifying and screening suppliers negotiating terms and conditions favourable to the client driving improved supplier service levels minimizing risk while improving the client business results within the defined DAL and by adopting Procurement best practices.

Qualifications :

Sourcing & Category Management:

• Continuously analyse and evaluate internal factors (e.g. technical requirements services requirements) and external factors (e.g. supply market dynamics impact assessment) to derive input for category management
• Ensure transparency on short- mid- and long-term demand for relevant products and services in close cooperation with the internal customers to secure supply for the client and to ensure most favourable conditions
• Support internal customers to forecast plan develop and review budget for the relevant categories by providing market insights (e.g. market trends and cost information) and procurement perspective
• Identify demand management opportunities (e.g.: demand standardisation rationalisation) for the assigned categories
• Develop draft category demand plans and seek approval from Procurement & Contracts Manager
• Develop category sourcing strategies and methods for the assigned categories
• Develop draft strategic sourcing implementation plans for assigned categories and seek approval from Procurement & Contracts Manager
• Ensure compliance of the category strategies and their execution with the Procurement Policy Processes and Procedures in place as well as with the legal and regulatory requirements

Requisitioning Tendering & Purchasing:

• Assess if a sourcing/category strategy needs to be defined for the specific internal customer needs (in Purchase Requisition) and inform Procurement & Contracts Manager
• Ensure the developed category sourcing strategies are implemented
• Receive analyse and clarify Scope of Work with user. Support internal customer to prepare SOW and detailed evaluation criteria for RFP
• Coordinate with internal customers to obtain tender strategy endorsement
• Prepare Procurement Method in line with category sourcing strategy for the assigned PRs and seek approval
• Prepare submissions to CTC for obtaining Bidder List and tender strategy approval as applicable
• Execute the tendering process as per approved Procurement Method
• Prepare tender documents and finalize all tendering needs with legal finance and user and issue to tenderers
• Organize site visits collect and compile responses to tender clarifications as needed
• Organize technical/commercial tender opening meetings. Coordinate with respective stakeholders for bid opening and release of evaluation documents to internal stakeholders
• Participate in technical evaluation teams as needed and support internal customers in the technical evaluation process
• Prepare submissions to authority for submission of Technical Evaluation Report and to obtain approval on Recommended Tenderers
• Support setting up of Commercial Evaluation Team
• Participate in commercial evaluation team as needed and lead the commercial evaluation of tenders in collaboration with internal customer
• Prepare submissions to relevant approving authorities for main tender documentation (RFP package evaluation and recommendation reports)
• Prepare final recommendations for award to the relevant Authority/Committee as per DAL
• Prepare Purchase Orders/Agreements in collaboration with relevant stakeholders and seek approval
• Amend/modify contracts as required
• Ensure integrity of the Procurement process through all stages
• Ensure compliance of tendering and purchasing execution with the Procurement Policy Processes and Procedures in place Delegation of Authority Limits (DAL) as well as with legal and regulatory requirements
• Ensure appropriate filing storage and access of all procurement records & documentation 
• Deliver cost reduction where applicable through the identification development and execution of strategic sourcing initiatives
• Prepare timely and accurate reports
• Update knowledge and skills on an on-going basis giving constructive inputs to the Department

Contract Management:

• Assess/evaluate contract change requests and negotiate changes with supplier when needed
• Prepare contract amendments in collaboration with relevant stakeholders and seek approval
• Review notices of claim and conduct claim negotiations with supplier when needed
• Manage contract termination/close-out in collaboration with internal stakeholders (evaluate termination requests check if deliverables have been completed prepare (partial) completion certificates)
• Document all contract records for safe keeping

Supplier Management:

• Support Supplier Registration & Prequalification team to:

• Measure and evaluate supplier performance (incl.: engage internal customers to get feedback on supplier performance)
• Define corrective action plans for suppliers
• Carry out action plans and report progress

• Facilitate communication between the internal customers and suppliers

Additional Information :

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Remote Work :

No

Employment Type :

Full-time