Senior Executive Assistant
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موقع الوظيفة:
الراتب شهرياً:
تاريخ النشر:
نُشرت منذ أكثر من 30 يومًا
عدد الوظائف الشاغرة:
1 عدد الوظائف الشاغرة
القسم:
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Job Summary
We are seeking a highly organized and proactive Senior Executive Assistant to support the VP of International Operations at Integrant. This role involves a wide range of administrative operational and strategic tasks to ensure seamless of executive functions. The ideal candidate will act as a liaison between executives and teams manage calendars oversee audits and streamline processes to enhance efficiency across the organization.
Key Responsibilities
Administrative and Executive Support
- Manage and organize the executive calendar schedule meetings and ensure deadlines are met.
- Coordinate and prepare agendas minutes and followups for leadership meetings.
- Act as the primary liaison between the executive team and internal stakeholders.
- Manage confidential information and maintain discretion at all times.
Process Management and Oversight
- Audit vacation applications evaluations and other internal processes to ensure compliance and accuracy.
- Supervise and guide team members including the Senior Office Administrator and Office Manager responsible for visa applications medical insurance procurement facilities and other administrative tasks.
- Ensure timely completion of recurring processes including audits and HR documentation.
Communication and Coordination
- Follow up with managers to track progress on deliverables and provide status updates to leadership.
- Serve as a communication hub between the executive office and other departments facilitating collaboration and alignment.
- Prepare and draft reports presentations and executive summaries as needed.
Project and Process Optimization
- Lead the planning and of office initiatives such as audits building renovations and operational improvements.
- Coordinate and participate in offer meetings ensuring accurate documentation and timely followup on decisions and next steps
US Visa Applications
- Supervise visa application processes ensuring accuracy in documentation and compliance with requirements.
- Prepare necessary letters and forms for applications.
Tools and Systems Management
- Utilize Actiplans and Activetrack for auditing reporting and tracking employee data and activities.
- Identify opportunities to optimize workflows through effective use of organizational tools and technologies.
Requirements
Required Skills and Experience
- Minimum of 5 years of experience in a similar executive assistant or operations role.
- Excellent command of written and spoken English with strong communication and interpersonal skills.
- Proven ability to manage multiple priorities in a fastpaced environment.
- Strong organizational and timemanagement skills with acute attention to detail.
- Proficiency in Microsoft Office Suite.
- Experience in supervising staff and managing crossfunctional tasks.
Preferred Skills and Experience
- Familiarity with US visa application processes and compliance.
- Background in auditing or operational reporting.
- Experience in handling confidential information and sensitive executive matters.
Education
- Bachelors degree in Business Administration Operations Management or a related field preferred.
Personal Attributes
- Proactive problem solver with a solutionoriented mindset.
- Exceptional interpersonal skills and the ability to build trust and rapport with stakeholders.
- Strong analytical skills and a continuous improvement mindset.
Benefits
- Why Integrant
- Competitive compensation package
- PTO full medical and dental coverage etc.
- Inhouse Technical and English training programs
- Interest free loans
- Flexible work schedules
- Perks: events sponsored lunch game area rooftop hangout more!
Required Experience:
Senior IC
المهارات المطلوبة
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- White Papers
- Calendar Management
- Microsoft Excel
- Sharepoint
- Administrative Experience
- وضع الميزانية
- DoD Experience
- Google Suite
عن الشركة
In a perfect world, Agile software development teams would work side-by-side. But in the real world, this is not always possible. Outsourcing is one way to quickly add new technical talent, but quality is often an issue. With Integrant, you no longer have to compromise on quality when ... اعرض المزيد
