Executive Assistant (experienced hire)
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
The Executive Assistants responsibility is to support the Commercial Risk Practice Leader (PL) in a timely efficient personalized and professional manner. This candidate must be highly organized proactive and detail-oriented with strong communication skills. The role requires the ability to manage multiple priorities maintain confidentiality and act as a liaison between the Practice Leader and other executives employees and external partners.
Responsibilities
Administrative
- Manage the PLs calendar schedule meetings and coordinate travel arrangements.
- Prepare and edit correspondence emails reports presentations and other documents.
- Handle phone calls emails and other communications on behalf of the PL.
- Keep the PL well informed of upcoming commitments and responsibilities.
- Research and follow up on issues and concerns addressed to the PL. Work closely
- with them to determine an appropriate course of action or response.
- Prepare status reports for the PL by gathering analyzing and summarizing data
- reports and relevant information.
- Manage and complete monthly expense reports in SAP Concur.
Meeting and Event Coordination
- Organize and coordinate meetings conferences and special events.
- Prepare the PL for internal and external meetings (documents and briefings).
- Prepare agendas take minutes and follow up on action items.
- Ensure all logistical details are handled effectively.
Project Management
- Assist with planning and executing projects and initiatives.
- Monitor project timelines and deliverables providing status updates as needed.
- Coordinate with various departments and individuals to ensure project goals are met.
- Submit project deliverables and ensure that they adhere to quality standards.
Confidentiality and Discretion
- Manage sensitive information with the utmost confidentiality.
- Handle confidential communications and documents.
Liaison
- Serve as a point of contact between the PL and other stakeholders employees and clients.
- Facilitate communication between departments and external partners.
Service
- Provide support in coordinating and managing certain aspects of client activities.
- Assist in the Pre-Renewal process.
- Assist with New Business online quoting workflow.
- Assist with billing retrieval and follow up with clients for payments and documentation.
- Assist with documentation.
- Follow-up with carriers for acknowledgement status and potential escalation for pending claims on behalf of PL.
- Provide general administrative support from client filing record keeping customer service and binding of documents to high level presentations using Microsoft Publisher and PowerPoint.
PLEASE READ: This is a full-time position with an expectation to be online and available from 8:30 AM to 5:30 PM EST (15:30 to 00:30 Beirut Time) Monday through Friday. This role has a salary of $1300/month.
Qualifications :
Education:
- Associates degree or relevant certification preferred.
- Minimum 3 years of experience in an administrative role or similar position.
Skills:
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational and multitasking abilities.
- Excellent English written and verbal communication skills.
- Ability to work independently and as part of a team.
- Tech-savvy individual with a proven track record of integrating technology to solve problems work efficiently and streamline processes.
Attributes:
- Detail-oriented with a strong focus on accuracy.
- Professional demeanor and appearance.
- Ability to handle sensitive and confidential information with discretion.
- Forward-looking thinker who actively takes the initiative and proposes solutions.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
Yes
Employment Type :
Full-time
نوع التوظيف
عن بُعد
