Executive Assistant (experienced hire)
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Job Description
The Executive Assistants responsibility is to support the Commercial Risk Practice Leader (PL) in a timely efficient personalized and professional manner. This candidate must be highly organized proactive and detail-oriented with strong communication skills. The role requires the ability to manage multiple priorities maintain confidentiality and act as a liaison between the Practice Leader and other executives employees and external partners.
Responsibilities
Administrative
- Manage the PLs calendar schedule meetings and coordinate travel arrangements.
- Prepare and edit correspondence emails reports presentations and other documents.
- Handle phone calls emails and other communications on behalf of the PL.
- Keep the PL well informed of upcoming commitments and responsibilities.
- Research and follow up on issues and concerns addressed to the PL. Work closely
- with them to determine an appropriate course of action or response.
- Prepare status reports for the PL by gathering analyzing and summarizing data
- reports and relevant information.
- Manage and complete monthly expense reports in SAP Concur.
Meeting and Event Coordination
- Organize and coordinate meetings conferences and special events.
- Prepare the PL for internal and external meetings (documents and briefings).
- Prepare agendas take minutes and follow up on action items.
- Ensure all logistical details are handled effectively.
Project Management
- Assist with planning and executing projects and initiatives.
- Monitor project timelines and deliverables providing status updates as needed.
- Coordinate with various departments and individuals to ensure project goals are met.
- Submit project deliverables and ensure that they adhere to quality standards.
Confidentiality and Discretion
- Manage sensitive information with the utmost confidentiality.
- Handle confidential communications and documents.
Liaison
- Serve as a point of contact between the PL and other stakeholders employees and clients.
- Facilitate communication between departments and external partners.
Service
- Provide support in coordinating and managing certain aspects of client activities.
- Assist in the Pre-Renewal process.
- Assist with New Business online quoting workflow.
- Assist with billing retrieval and follow up with clients for payments and documentation.
- Assist with documentation.
- Follow-up with carriers for acknowledgement status and potential escalation for pending claims on behalf of PL.
- Provide general administrative support from client filing record keeping customer service and binding of documents to high level presentations using Microsoft Publisher and PowerPoint.
PLEASE READ: This is a full-time position with an expectation to be online and available from 8:30 AM to 5:30 PM EST (15:30 to 00:30 Beirut Time) Monday through Friday. This role has a salary of $1300/month.
Qualifications :
Education:
- Associates degree or relevant certification preferred.
- Minimum 3 years of experience in an administrative role or similar position.
Skills:
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Strong organizational and multitasking abilities.
- Excellent English written and verbal communication skills.
- Ability to work independently and as part of a team.
- Tech-savvy individual with a proven track record of integrating technology to solve problems work efficiently and streamline processes.
Attributes:
- Detail-oriented with a strong focus on accuracy.
- Professional demeanor and appearance.
- Ability to handle sensitive and confidential information with discretion.
- Forward-looking thinker who actively takes the initiative and proposes solutions.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
Yes
Employment Type :
Full-time
Employment Type
Remote
