Operations Project Coordinator
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
The Operations Project Coordinator leads and coordinates key projects to improve processes and enhance service delivery across departments. The role involves supporting current operations analyzing workflows to identify improvement opportunities and contributing to the implementation of new initiatives systems and tools.
Key Responsibilities
Faculty Operations support
- Manage faculty operations with a focus on overseeing the yearly workload or Plan de Charge (PDC) and ensure alignment with institutional workload planning
- Provide regular updates to faculty members on their PDC status resolve discrepancies and ensure compliance with established PDC guidelines
- Maintain accurate and organized documentation related to the PDC for easy reference and audit readiness
- Validate the PDC against entries in Sharepad (course and payment management system) at yearend to ensure consistency and data integrity
- Act as liaison with the Faculty Support teams and Dohabased faculty to support with Academ requirements (faculty workload management system)
- Manage the procurement onboarding process for external faculty contracts and monitor their progression through completion
- Ensure the effective communication of faculty pay grids to appropriate internal stakeholders and follow up on faculty payment issues when necessary
- Act as primary contact for faculty policy updates in alignment with the Main Campus and establish processes to ensure faculty policies are welldefined understood and followed efficiently by all relevant stakeholders
- Manage faculty data reporting and develop processes to anticipate future stakeholder requests
Strategic Initiatives Coordination
- Coordinate crossfunctional efforts for strategic initiatives to ensure timely execution and alignment with institutional goals
- Collaborate with internal stakeholders and external vendors to define project scope establish timelines and monitor progress
- Gather and analyze stakeholders needs to inform project development while proactively identifying potential risks and proposing practical solutions
- Ensure proper documentation and communication for each project phase from initiation through completion including followup on outcomes and impact
- Support the development of new initiatives as they arise maintaining flexibility and a problemsolving mindset in response to evolving operational needs
Qualifications :
- Bachelors degree in business administration or in related field
- 6 years of work experience in project coordination or/and project management
- Excellent verbal and written communication skills in English and French; Arabic is advantageous
- Advanced level in MS Pack Office (Word PowerPoint Excel)
- Ability to work effectively across teams and departments
- Strong customer service skills and ability to work collaboratively and courteously with different stakeholders
- Experience in proactively managing thirdparty contractors ensuring they deliver
- Strong organizational and time management skills capable of handling multiple tasks and projects simultaneously while prioritizing stakeholder needs
- Attention to detail and commitment to delivering highquality results
- Proven problemsolving capacity with the ability to anticipate challenges proactively identify potential issues and develop effective solutions
- Demonstrated ability to handle confidential information with discretion and professionalism
- Ability to work under pressure in a fastpaced environment
- Flexibility to work extended periods during peak periods
- Prior experience in Qatar or the GCC preferred
Additional Information :
Disclaimer
This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.
Employment Eligibility
Important: Eligible candidates must have current resident status in Qatar. International applications will not be considered for this role.
If selected for a job at HEC Paris Doha you will have to provide:
- An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
- A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.
*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.
Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.
Remote Work :
No
Employment Type :
Fulltime
نوع التوظيف
دوام كامل
