Operations Executive Assistant
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
Job Summary:
We are seeking a highly organized and skilled Executive Operations Assistant to provide exceptional support to our leadership team and ensure seamless operational efficiency. This role combines advanced proficiency in Odoo ERP with robust administrative expertise serving as a critical link between executives staff and operational workflows. The ideal candidate will excel in a fastpaced environment delivering technical solutions polished documentation and logistical coordination with professionalism and precision.
Key Responsibilities:
- Odoo System Administration: Manage and optimize Odoo ERP across various modules (e.g. CRM Sales Inventory HR Accounting) ensuring smooth functionality troubleshooting issues and supporting staff adoption.
- Executive Support: Assist senior management by scheduling meetings drafting detailed agendas recording minutes and tracking followup tasks to ensure timely of priorities.
- Business Documentation: Prepare highquality business reports Standard Operating Procedures (SOPs) and presentations ensuring clarity accuracy and alignment with organizational goals.
- Travel Management: Coordinate complex travel arrangements (flights hotels visas) for executives and teams optimizing cost and convenience while adhering to company policies.
- Communication Handling: Draft and manage professional correspondence (emails memos letters) in flawless English serving as a key point of contact for internal and external stakeholders.
- Event Coordination: Plan and execute company events such as leadership retreats or training sessions overseeing logistics budgets and vendor relationships.
- Records Management: Maintain confidential records databases and filing systems (digital and physical) ensuring compliance with data protection standards.
- Procurement Support: Facilitate procurement tasks by sourcing quotes liaising with suppliers and tracking orders within Odoos Purchasing module.
- Operations Project Assistance: Monitor project timelines deliverables and updates providing executives with concise status reports to support decisionmaking.
Qualifications and Skills:
- Minimum of 3 years of experience as an Administrative Assistant or similar role with a proven ability to manage multifaceted responsibilities.
- Expertlevel knowledge of Odoo ERP with handson experience configuring and administering multiple modules (e.g. CRM Inventory Sales).
- Very good written and spoken English skills with expertise in drafting business documents reports agendas and SOPs.
- Proven experience in travel coordination including booking flights accommodations and visas.
- Strong organizational and multitasking abilities with a keen eye for detail and the capacity to prioritize effectively under tight deadlines.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and virtual collaboration tools (e.g. Zoom Microsoft Teams).
- Proactive solutionoriented mindset with a commitment to confidentiality and professionalism.
- Bachelors degree in Business Administration Management or a related field (preferred but not required).
Preferred Attributes:
- Experience supporting executives in a multicultural or international setting.
- Familiarity with basic budgeting or expense tracking.
- Adaptability to evolving technologies and business demands.
نوع التوظيف
دوام كامل
