Executive Secretary

Job Description

• Devising and maintaining office systems;
• Booking rooms and conference facilities; when needed
• Managing and maintaining budgets, as well as invoicing;
• Liaising with staff in other departments and with external contacts;
• Ordering and maintaining stationery and equipment;
• Sorting and distributing incoming posts and organizing and sending outgoing posts;
• Arranging travel and accommodation for staff or customers and other external contacts;
• Liaising with colleagues and external contacts to book travel and accommodation;
• Organizing and storing paperwork, documents, and computer-based information;
• Photocopying and printing various documents;
• Arranging in-house and external events.

Job Requirements

• Education: Bachelor's degree in any field.
• Experience: 2-4 years of experience.
• Proficient use of Microsoft Office and its applications.
• Excellent communication skills.
• Excellent English Language.
• Using content management systems to maintain and update websites and internal databases;
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets, and databases;