Senior Operations Executive
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
The Senior Operations Executive is charged with supporting the Conference Operations Manager(s) on the operational delivery of their allocated events.
You will be a highly organised selfmotivated and efficient individual with the ability to work under your own initiative to meet deadlines and targets as well as working towards operational process synergy across a variety of EMEA event verticals simultaneously.
What you will do
- Delivery of various tasks as allocated by the Operations Manager in support of running various sized exhibitions across EMEA.
- Create and maintain show specific project plans in the agreed format for review & sign off by individual Operations Managers on an event by event basis
- Create and issue POs upon request and update budget & invoice trackers accordingly
- Managing and maintaining floor plans and exhibitor queries relating to them as required.
- Creating maintaining and delivery of required schedules such as: catering electrics furniture signage rigging temporary staff requirements etc.
- Design and production of simpler system built feature areas where required.
- Delivery of all operational sponsorship deliverables contras and specials in cooperation with the sales team where appropriate
- Coordinate and manage temporary staff both onsite & pre show by producing show specific briefs and giving onsite inductions.
- Day to day liaison with internal Event teams venues contractors suppliers and exhibitors
- Work alongside other Team members to compile post event reports and analysis through collation and recording of requested data.
- Manage all preshow packing research and ordering of equipment and services such as radios stationary wristbands PPE as well as onsite welfare for the show teams & official contractors
- Under the guidance of senior team members produce onsite documentation including staff briefings exhibitor lists floor plans welcome packs staff handbooks Inc. safety information etc.
- Assist various teams such as Customer Service or clients directly with answering of operational exhibitor queries where applicable General team support & additional areas of responsibility
- Attendance at any required meetings at the request of the Operations Manager minute & action taking for distribution
- Arrange travel and accommodation bookings when requested in line with set Operations budget.
- Ensuring you are working within the companys H&S Security & Sustainability guidelines at all times
- Assisting with the implementation of internal and external Service Level Agreements.
- Perform any other duties commensurate with the grade and level of responsibility when requested by senior members of the Operations team
Qualifications :
What you will bring
- You must have independently and successfully managed operations on multiple large events to a consistently high standard.
- Experience of managing supporting & developing multiple line reports simultaneously.
- You will possess a good working knowledge of the exhibition industry & venues as well as a great working relationship with all official contractors.
- Effective communication skills being able to liaise with Operations team members as well as working with & reporting to Director Level individuals throughout the portfolio(s).
- Familiarity with good procurement practices
- Excellent interpersonal skills and the ability to inspire and motivate others thinking outside the box for creative solutions.
- Ability to anticipate problems and/or put contingency plans in place
- A proven ability to work to tight deadlines with attention to detail under pressure is a pre requisite.
- Willingness and ability to travel / work across differing time zones especially within the EMEA region
- Proven knowledge of exhibition H&S Guidelines and implementation.
- Computer literate and proficient in the use of commonly used business software and project management software
- Effective verbal and written English
- IOSH Managing Safety Certificate (or equivalent) as a minimum.
Additional Information :
What you will get
Core Benefits:
- Medical Insurance for individual and family
- Annual leave 25 days
- Wellbeing Benefits
- Remote working on Sundays
- Working anywhere 1 month every year
- Residency visa including yearly dependent fees
- Individual annual flight allowance for expats
Local Relocation Package*:
- Paid flight to Riyadh individual and family
- 30 days accommodation or suitable serviced apartment from arrival date or a oneoff payment of SAR 5000
- Up to SAR 2500 reimbursement of shipping goods/excess baggage costs
International Relocation Package*:
- Paid flight to Riyadh individual and family
- 60 days accommodation or suitable serviced apartment from your arrival date or a oneoff payment of SAR 5000
- Up to SAR 2500 reimbursement of shipping goods/excess baggage costs
- Paid flight home for individual and end of service gratuity payment when leaving the company (if applicable)
*If eligible
We work hard to make sure life at Tahaluf is rewarding supportive and enjoyable for everyone. Were not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up join in and help make things happen. We dont just accept difference we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disabilityfriendly environment. If you require any support or adjustments to participate in our interview or selection processes please let us know.
Remote Work :
No
Employment Type :
Fulltime
نوع التوظيف
دوام كامل
