Admissions Officer 6-month temporary contract
صاحب العمل نشط
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
شارك هذه الوظيفة
حالة تأهب وظيفة
سيتم تحديثك بأحدث تنبيهات الوظائف عبر البريد الإلكتروني
الوصف الوظيفي
6month temporary position reporting to the Associate Director of Enrollment
The Admissions Officer oversees the entire admissions process for candidates applying to HEC Paris programs from application review to final enrollment. The role involves frequent engagement with applicants faculty alumni and other internal/external stakeholders ensuring a seamless and highquality admissions experience that aligns with the Schools rigorous standards.
Key responsibilities :
Candidate Application Management
- Serve as the primary point of contact for applicants once they have submitted their online application providing timely and clear communication.
- Guide candidates through the admissions process addressing inquiries related to selection committee interviews deadlines and documentation.
- Review applications for completeness and compliance with admission criteria.
- Maintain and optimize candidate tracking databases including updating candidates profiles in the CRM system and creating reporting dashboards to track onboarding processes and applicant status.
- Build and maintain strong relationships with key stakeholders including alumni to enhance engagement and support admissions efforts and oversee alumni involvement in the admissions process ensuring their availability for applicant interviews.
- Collaborate with the marketing and communications team to prepare and update program admissions materials as well as create promotional and event materials as needed.
- Assist in coordinating planning and promoting on and off campus admission events such as case coaching workshops alumni workshops for selection committees annual dinners with various stakeholders.
- Attend admissionrelated events organized by the recruitment or the events teams such as relevant masterclasses information sessions HEC Pariswide events.
- Forward applications to selection committee members for evaluation.
Selection Committee Preparation
- Schedule selection and admissions sessions with relevant stakeholders including faculty and alumni.
- Manage invitations and confirmations for participants in selection committees.
- Conduct connection tests for online selection processes.
- Prepare selection committee materials and monitor candidates during the interview preparation phase.
PostAdmissions FollowUp
- Notify candidates of admission decisions and provide required administrative documents for enrollment.
- Follow up with candidates to ensure timely completion of enrollment requirements.
- Guide admitted candidates through postadmission requirements including visa processes accommodation and financing.
Data Analysis and Reporting
- Prepare and analyze admissions data including applications candidate progress and enrollment trends to support decisionmaking.
- Generate weekly admissions reports to track progress against targets and support annual reviews on admissions scholarships and discounts.
- Develop and produce surveys for incoming participants and provide insights to internal stakeholders in a timely manner.
Continuous Improvement
- Formalize admission processes and ensure documents are uptodate welldocumented and aligned with school guidelines and program requirements.
- Review and recommend updates to admission criteria policies and procedures to enhance efficiency and competitiveness.
Qualifications :
- University degree in business or related field preferred
- 5 years experience preferably in an admissions department in a postsecondary environment or a similar clientfacing position
- Proven ability to manage stakeholders at various levels including Csuite
- Advanced level in MS Pack Office (Word PowerPoint Excel)
- Proficiency in database management and CRM systems
- Proven ability to work independently proactively and take initiative
- Excellent interpersonal skills with a strong serviceoriented mindset
- Ability to build relationships and trust
- Strong organizational and time management skills capable of handling multiple tasks and projects simultaneously while prioritizing stakeholder needs
- Proven problemsolving capacity with the ability to anticipate challenges proactively identify potential issues and develop effective solutions
- Demonstrated ability to handle confidential information with discretion and professionalism
- Attention to detail and commitment to delivering highquality results
- Ability to maintain composure under pressure
- Willingness to adapt working hours to business needs
- Excellent verbal and written skills in English Arabic is a strong advantage
- Prior experience in Qatar or GCC preferred
Additional Information :
Disclaimer
This job description is only a summary of the typical functions of the job not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. The responsibilities tasks and duties of the jobholder might differ from those outlined in this job description and other duties as assigned may be part of the job.
Employment Eligibility
If selected for a job at HEC Paris Doha you will have to provide:
- An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; and
- A true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.
*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.
Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.
Remote Work :
No
Employment Type :
Contract
نوع التوظيف
عقد
