Executive Assistant 4

MW Partners is currently seeking a Executive Assistant to work for our client who is a global leader in multimedia and creativity software products.

Candidate will provide a variety of administrative and organizational functions the Legal Operations group including organizing and supporting teams and all hands meetings handling invoices organizing annual special projects conferences providing administrative support for the VP of Office of the General Council (Legal Operations).

Responsibilities and duties:

• Heavy dynamic calendar maintenance in fast paced environment for multiple people
• Organize agendas prepare materials and administer all recurring team meetings allhands meetings trainings conferences morale events employee network meetings and offsites.
• Manage vendors/budget for large scale annual recognition events.
• Organize special projects (i.e. MCLE tracking work anniversaries tracking)
• Book international travel with complex itineraries and obtain visas/passports
• Compile/submit Expense reports
• Place office supply orders and work with procurement to get vendors set up invoices paid contracts reviewed and executed and filed within CMS.
• Work with Finance to ensure monthly accruals are submitted timely.
• Notarize and legalize legal documents (POAs Affidavits etc.)
• Onboarding new hires; (space planning ordering supplies setting up introduction meetings/trainings completing forms for access requests)
• Provide other team members with administrative assistance as needed with misc. projects.
• Participate in Legal Admin trainings and curriculum for growth and development.
• Assist with PPT presentation preparation document/email preparation informational teams/slack channel communication postings survey generation and analysis and obtaining electronic signature approvals using client Sign.

Requirements:

• High School Graduate
• Required knowledge skills and experience supporting Executives in a fastpaced environment.
• High proficiency with productivity software MS Suite/365
• Excellent communicator able to work with diverse group of people to accomplish objectives
• Positive energetic enthusiastic problem solver with cando personality
• Dependability to meet deadlines and proactively prioritize tasks
• Ability to interpret vision and assertively work towards objectives with minimal supervision/direction
• Exercise good judgement
• Highly organized
• Work well with other department and company admins as well as many stakeholders across the company including IT Collaboration teams Finance Facilities and Ops staff Admins
• Strong ability to pivot direction when circumstances necessitate change

For a confidential discussion or to find out more contact Swati Rathore on (909)or apply now.