Front Office Administrator

We are seeking to recruit a fulltime Front Office Administrator to join our growing firm and manage our front desk duties. We would like to engage a smart and polite individual to be the first point of contact for our esteemed clients professional team and our welcomed visitors.

Tasks

• Greeting and welcoming our clients visitors and suppliers with a positive and helpful approach when they come to the office.
• Directing clients and visitors to the appropriate person and office.
• Answering screening and transferring incoming phone calls as necessary.
• Responsible to maintain a wellorganized and welcoming reception area.
• Preparing the boardroom for meetings and ensuring it is wellkept at all times.
• Managing and ordering office kitchen and cleaning supplies and keeping a stock inventory.
• Collecting company post receiving and sorting deliveries.
• Keeping updated records of office expenses and costs.
• Performing administrative duties to support our audit and accounting departments such as the preparation of documents like Engagement letters Form Fs Release letters Clearance letters Extension letters and so on.
• Handling the submission of online MBR reports.
• Any other duties that might arise from time to time such as assisting with teambuilding and company events and onboarding of new employees.

Requirements

• A smart and neat appearance combined with a professional and polite attitude.
• Already residing in Malta
• Previous experience would be preferred ideally possessing a minimum of 12 years in a similar role. Preference will be given for work experience within the same industry.
• A minimum of an Ordinary level education with passes in at least English and Maths. Applicants holding an Ordinary or Advanced level in Accounts and/or a Secretarial and Office Administration qualification will be given preference.
• Excellent written and verbal communication skills in English and ideally also in German. Preference will be given to candidates with sound knowledge in both languages.
• Professional phone skills and formidable customer service.
• Proficiency in Microsoft Office applications mostly Word Excel and Outlook. An ECDL certification or an equivalent proof of computer literacy is advantageous.
• Exceptional organisational and time management skills.
• Punctuality and the ability to multitask and prioritise tasks under minimal supervision.

Benefits

• A competitive remuneration package that is commensurate with your experience and qualifications.
• A brandnew centrally located office
• A multicultural environment
• Training and career advancement opportunities
• Teambuilding and company events throughout the year
• Paid mobile phone connection
• Refer a friend bonus
• Indoor parking
• Coaching and mentoring to support both your continuous professional development and wellbeing.

Interested

If the above sounds like you then let us know about you!

Your personal data will be processed by Borg Galea & Associates for its recruitment purposes and the employees relationship with the firm in case of employment.

Borg Galea & Associates is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment process.

We would also like to take the opportunity to invite interested applicants to visit our website for more information and to get to know us better.