Administrative Assistant I

Job Description:

Update and maintain calendars for 2 execs Coordinate travel Organizing and submitting managers expenses Manage and oversee department quarterly budgets including process invoices and set up vendors Connect artist phone interviews Assist with the creation and organization of press materials including: bios, press reports, press kits, media alerts, press releases, event/show invitations, press photos, artwork Responsible for organizing and maintaining department calendars/documents including: Media Events, Dark Dates, TV Schedule Press Clippings: Research, organize and distribute companywide media alerts detailing artist press coverage Update media contact lists Compiling and oversee guest lists for shows and events Pitch regional media for artists on tour if/when instructed to.

Skills:

Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management - Ability to interact comfortably and effectively with external partners - Strong administrative, organizational and creative skills - Strong computer skills are a plus understanding of Microsoft Office and basic audio/video formats is essential - Ability to work under high pressure and speed - Great social and interpersonal skills - Ability to keep information highly confidential - Must be flexible and able to multi-task - Passion for pop culture and entertainment knowledge is critical - 1-2 years of marketing and/or administrative experience. - Experience supporting more than one senior executive is preferred.

Education:

Bachelor's degree in Marketing, Business or Communications , 0 - 3 years