Project Administrative Specialist

In your role, you work on all job orders within your remit and are the main contact for advising managers and other staff members on financial issues. You ensure that the commercial, organizational and administrative tasks are dealt with correctly and on schedule, in line with the specified objective, and with due regard for the legal, contractual, and internal requirements and procedures.

You clearly communicate the relevant requirements, conditions, and restrictions in terms of your capacity to act. You deal with specialist matters associated with the processing of offers and commissions, finance, cost monitoring, IT, and HR, and perform all the related organizational and administrative tasks.

In consultation with your team colleagues and line manager, you also coordinate all issues within your area of work and ensure that they are dealt with promptly and competently. You resolve problems that arise in your area of responsibility on the basis of existing rules and draw attention to more complex challenges in your team.

You ensure seamless cooperation between all internal and external stakeholders involved in the area of responsibility and in ensuring the flow of information. You independently refer matters to other units as required and ensure that all processes run smoothly.