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Require an ADMINISTRATOR in Harare, Zimbabwe
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
2-5years
Experience Required:
Posted:
9 October 2026 (4 days ago)
Posted:
Application Deadline:
6 January 2027
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
- Coordinate the effective day-to-day running of office operations across all branches and departments.
- Maintain accurate accessible and audit-ready administrative records files contracts licences service agreements and statutory registrations.
- Monitor office supplies stationery and staff amenities and coordinate timely procurement and equitable distribution.
- Oversee facilities and property maintenance routine inspections repairs utilities water quality emergency preparedness and fire-safety compliance.
- Maintain the asset register and accurate property-related records including asset status and location.
- Administer the company fleet by monitoring vehicle condition inspections servicing insurance licensing repairs breakdown support and service histories.
- Process procurement requests in line with policy by validating needs sourcing competitive quotations obtaining approvals issuing purchase orders and confirming receipt of goods and services.
- Coordinate with Finance on budget availability supplier and property-related payments expenditure monitoring reconciliations and cost-saving initiatives.
- Manage relationships and performance standards for landlords security providers cleaners gardeners maintenance contractors utility providers and other vendors.
- Provide backup reception support including handling calls welcoming clients scheduling appointments and managing meeting-room bookings.
- Prepare daily updates weekly administrative reports monthly fleet reports and structured work plans for the Finance Manager.
- Supervise and guide the Receptionist and Driver/Messenger and coordinate contract support staff to maintain professional service standards.
- Any other duties as specified in the job description.
Requirements
- Bachelors degree in Business Administration or a related field; a masters degree is an added advantage.
- One to two years of relevant administrative experience.
- Working knowledge of office administration records management procurement procedures facilities coordination fleet administration and vendor management.
- Basic accounting knowledge and the ability to reconcile expenditure and maintain accurate supporting documentation.
- Strong planning organising prioritisation and problem-solving skills.
- Excellent verbal and written communication skills.
- Awareness of statutory safety and regulatory requirements relevant to office premises vehicles and business operations.
Required Skills:
We are seeking a highly organized proactive and detail-oriented Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office providing comprehensive administrative support to management and various departments.
Required Education:
Bachelors degree in Business Administration Commerce or a related field preferred.
