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Require an Operations Coordinator in Lusaka, Zambia
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
5-10years
Experience Required:
Posted:
1 October 2026 (Yesterday)
Posted:
Application Deadline:
29 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Administration & Compliance (60%)
- Daily filing and record-keeping: maintain organized physical and digital files for all farm operations transactions and staff records
- HR administration: manage staff contracts leave records attendance performance documentation and compliance with Zambian employment law
- Compliance & reporting: ensure all regulatory and internal compliance requirements are met (licenses certifications safety records audit trails)
- Quotations & invoicing: generate professional quotations and invoices for clients track payment status and follow up on outstanding amounts
- Vendor & supplier coordination: maintain vendor files process purchase orders and track deliveries
Finance (20%)
- QuickBooks management: record all daily purchases sales and expenses; reconcile accounts; ensure accurate financial data entry
- Financial reporting: prepare monthly/quarterly financial summaries and identify trends or discrepancies
- Cash flow awareness: track seasonal cash flow swings and flag potential liquidity issues to the MD
- Invoicing & billing: maintain customer invoices and payment records
Operations & Coordination (20%)
- Stock control reporting: coordinate with Nursery Crops and Maintenance/Logistics supervisors to collect and organize inventory data
- Scheduling & compliance: coordinate scheduling across teams and ensure compliance with operational policies and safety standards
- Internal coordination: serve as communication hub between supervisory teams and the MD
- Reporting: compile operational data into clear reports for decision-making
Stakeholder Relationships
- Direct report to Managing Director
- Coordinate with Nursery Supervisor Crops Supervisor Maintenance & Logistics Supervisor
- Interface with potential clients regarding quotations and inquiries
- Regular communication with vendors and suppliers
Requirements
- Business Diploma or equivalent post-secondary qualification
- 5 years of experience in administrative finance or operations roles
- Valid drivers license with atleast 2 years driving experience
- Proficiency in QuickBooks (or willingness to master it quickly)
- Advanced Excel skills (formulas pivot tables data organization)
- Strong organizational and attention to detail
- Ability to work independently and manage multiple priorities
- Excellent written and verbal communication
- Experience in customer service roles
- Comfort with independent judgment on routine matters; ability to escalate complex issues appropriately
- Familiarity with Zambian employment law and tax requirements is an advantage
- Trustworthy
Required Skills:
We are seeking a highly organized proactive and detail-oriented Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office providing comprehensive administrative support to management and various departments.
Required Education:
Bachelors degree in Business Administration Commerce or a related field preferred.
