Require an Administrative Assistant in Lusaka, Zambia

Coordinate daily office operations maintain supplies and equipment records and follow up on service and maintenance needs.

Receive record and route calls emails letters and courier deliveries and respond to routine enquiries professionally.

Maintain organised physical and electronic files for contracts quotations projects clients suppliers and general correspondence.

Arrange meetings and appointments prepare agendas and minutes and track actions and deadlines for management.

Prepare letters reports presentations and other documents checking their accuracy and timely circulation.

Support technical teams with project documentation site correspondence and procurement requests and follow ups with suppliers and clients.

Assist Accounts with preparing and filing invoices receipts purchase records and expense documents.

Track outstanding invoices and payment follow ups update records and refer financial queries to the Accounts team.

Help assemble supporting documents for reconciliations audits and management reporting.

Update employee files attendance and leave records and assist with interview scheduling onboarding and training arrangements.

Handle personal financial and commercial information discreetly and follow company approval and record keeping procedures.

Diploma or degree in Business Administration Office Management or a related field.

At least one to two years of experience in an administrative role.

Proficiency in Microsoft Word Excel PowerPoint and Outlook.

Strong organization communication record keeping and problem solving skills.

Integrity attention to detail and the ability to work independently and with a team.