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Require a PROPERTY OFFICER in Lusaka , Zambia
Job Location:
Monthly Salary:
Not provided by the employer
Monthly Salary:
Experience Required:
2-5years
Experience Required:
Posted:
1 October 2026 (3 days ago)
Posted:
Application Deadline:
29 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
1. Property Management
- Manage and monitor the organisations residential commercial office and other properties.
- Conduct regular property inspections and identify maintenance repair and improvement requirements.
- Maintain accurate and up-to-date property records including ownership documents leases tenancy information and maintenance records.
- Monitor the condition use security and general upkeep of properties.
- Coordinate property handovers occupation and vacation of premises.
- Follow up on property-related issues and ensure timely resolution.
2. Maintenance and Repairs
- Coordinate routine preventive and corrective maintenance of buildings and facilities.
- Report track and follow up on maintenance issues to ensure timely resolution.
- Monitor the quality progress and completion of maintenance and repair works.
- Develop and maintain schedules for planned and preventive maintenance.
- Ensure maintenance activities are properly documented.
3. Contractor and Service Provider Management
- Coordinate and monitor contractors suppliers security companies cleaning services and other property-related service providers.
- Obtain and review quotations for property-related works and services where required.
- Verify that works and services are delivered according to agreed specifications and standards.
- Monitor contractor and service provider performance and report concerns to management.
- Maintain proper records of contracts quotations invoices service reports and completed works.
4. Health Safety and Compliance
- Support compliance with applicable health safety building fire environmental and other regulatory requirements.
- Conduct regular property safety and condition inspections.
- Identify potential risks and recommend appropriate corrective measures.
- Ensure fire safety equipment electrical systems plumbing security systems and other essential facilities are regularly inspected and maintained.
- Escalate significant safety security or compliance concerns to management promptly.
5. Financial and Administrative Duties
- Assist with the preparation of property maintenance and operational budgets.
- Monitor property-related expenditure and support effective cost control.
- Review and verify invoices for property-related services before submission for payment.
- Maintain proper documentation and filing systems for property-related transactions.
- Prepare periodic property management reports for management.
- Assist with the procurement of property-related goods and services where required.
6. Property and Asset Records
- Maintain an accurate and up-to-date property and facilities database.
- Maintain records of property assets equipment maintenance history warranties and service contracts.
- Assist with periodic physical verification of property assets.
- Ensure property documentation is securely stored and readily accessible when required.
- Maintain accurate records of property inspections repairs maintenance activities and service providers.
Requirements
- Diploma or Bachelors Degree in Property Management Real Estate Facilities Management Business Administration or a related field.
- Relevant professional experience in property management facilities management estate management asset management or a related field.
- Practical knowledge of property management principles maintenance procedures and lease administration.
- Experience coordinating and working with contractors suppliers and service providers.
- Good working knowledge of Microsoft Office applications particularly Microsoft Word and Excel.
- Membership in a relevant professional body will be an added advantage.
Required Skills:
We are seeking a highly organized proactive and detail-oriented Administrative Assistant to join our dynamic team. This role is pivotal in ensuring the smooth and efficient operation of our office providing comprehensive administrative support to management and various departments.
Required Education:
Bachelors degree in Business Administration Commerce or a related field preferred.
