Project Secretary cum BD – Chinese Speaking (B&I)

Project Secretary & BDE Chinese Speaking (B&I)
Provide MandarinVietnamese interpretation and project coordination support for SGS B&I assignments while supporting business development with Chinese-speaking clients in Northern Vietnam.
Allocate approximately 50% of working time to project/site support and 50% to Hanoi office-based BD tender and client activities including client visits under a monthly plan agreed by the B&I Manager with the PM and BD team.

Qualifications :

• College diploma or bachelors degree in Chinese Language Business Administration Construction or a related field.13 years of experience in interpretation project coordination sales support or client service.
• Construction/industrial project experience is preferred.
• Proficient in Word Excel and PowerPoint. Able to prepare presentations tender documents minutes client trackers and organized electronic records.
• Strong Mandarin and Vietnamese speaking listening reading and writing skills. HSK 5 or equivalent practical proficiency is preferred.
• English reading and email skills are an advantage.
• Willing to learn B&I services construction terminology and commercial proposal organization interpersonal and follow-up skills.
• Confident communicating with clients presenting company capabilities and handling confidential information.
• Based in Hanoi with approximately 50% office-based BD work and 50% project/site support. Available for client visits and travel to Northern Vietnam project sites.

Additional Information :

• Provide MandarinVietnamese interpretation during site visits project meetings and coordination with clients contractors and SGS engineers.
• Convey information accurately and clarify uncertainties with the responsible person.
• Translate project correspondence minutes and reports.
• Seek verification of technical terminology and contractual wording from the PM or qualified specialists before issuing approved translations.
• Support project document control and administration.
• Register and archive correspondence and submissions control revisions and maintain relevant project records meeting logistics and administrative trackers.
• Prepare meeting minutes and action lists coordinate project information and follow up agreed deadlines.
• Compile reports from verified team inputs and support handover records as assigned by the PM.
• Support identification of projects and Chinese-speaking prospects in Northern Vietnam.
• Research investors industrial clients and developers gather project information and maintain a structured contact and opportunity list.
• Arrange and attend client meetings introductory visits and networking activities with the BD/management team. Present approved SGS company profiles and B&I services in Mandarin and Vietnamese within trained competency.
• Collect client requirements project scope schedules and procurement information. Prepare enquiry summaries and coordinate with BD and technical teams to clarify needs and identify suitable SGS services.
• Support tender participation for Chinese-speaking clients.
• Review administrative requirements maintain submission checklists coordinate inputs and compile company credentials CVs references and bid documents to agreed deadlines.
• Translate and format proposals presentations and tender clarifications.
• Support interpretation during bid meetings and commercial discussions with technical and pricing content reviewed by authorized SGS personnel.
• Follow up enquiries quotations and tender status with clients under BD guidance. Update CRM/contact records record next actions and support handover of awarded opportunities to the project team.
• Support approved Mandarin/Vietnamese marketing materials capability presentations and client events. Maintain reusable company profiles and proposal materials with BD/Marketing respecting branding and confidentiality.
• Follow the agreed monthly 50/50 project and BD work plan report workload conflicts early and coordinate priorities with the B&I Manager.
• Observe SGS integrity and site HSE rules; technical approvals and commercial commitments remain with authorized personnel.

Company Description

SGS is the worlds leading Testing Inspection and Certification company the global benchmark for quality and integrity.

With over 140 years of global expertise and a presence in Vietnam since 1989 SGS Vietnam supports businesses in meeting international standards and achieving sustainable growth.

Today we operate a nationwide network of 10 offices and laboratories supported by over 1600 professionals delivering trusted solutions across diverse industries.

Our services and laboratories are aligned with internationally recognized standards and accreditations ensuring compliance with both local and global requirements.

WHY JOIN SGS

At SGS you dont just join a company you join a global community of experts shaping a safer smarter and more sustainable world.

Heres what you can expect when you grow your career with us:

• A truly global environment collaborate with international teams and be part of SGSs worldwide network;
• Work-life balance enjoy 18 days of annual leave plus 1 day of sick leave per month (up to 12 days per year);
• Competitive rewards including a 13th-month salary and year-end performance bonus;
• Sustainability in action contribute to a company where sustainability is embedded in our operations and client solutions;
• Continuous learning & development build your capabilities through structured learning programs and hands-on experience;
• Career mobility develop your career locally and explore opportunities across SGSs global network;
• Well-being & employee benefits access health and well-being programs employee engagement activities and exclusive benefits available to SGS employees.

BRING YOUR WHOLE SELF TO WORK

At SGS Vietnam we believe that diversity fuels innovation and drives stronger outcomes.

We are committed to building an inclusive workplace where people of all backgrounds experiences and perspectives are respected valued and empowered to succeed.

We welcome applications from individuals of all ages abilities and communities and we are dedicated to creating equal opportunities for everyone.

By embracing diversity and inclusion we continue to foster a workplace that is collaborative forward-thinking and truly representative of the communities we serve.

Remote Work :

No

Employment Type :

Full-time