HR, Admin & Compliance Manager

Leads the factorys HR Admin and Compliance functions so the factory has the right people runs smoothly day to day and meets Vietnamese labor law and customer social compliance requirements. Acts as the Factory Directors partner on people workplace and compliance matters and as the main bridge between the factorys management and local authorities. Leads a small team delegates day-to-day execution and builds simple practical systems that fit a new factory and follow head-office policies.

1. Strategy & Planning

• Set the annual HR Admin and Compliance plan and budget aligned with the factorys production ramp-up.
  
• Build up headcount plans with the Factory Director and Department heads.
  

2. People & Workforce

• Oversee recruitment onboarding contracts attendance payroll insurance and employee records carried out by the HR team in line with labor law and head-office policies.
  
• Oversee the rollout of performance reviews and training on labor rules and compliance.
  

3. Employee Relations & Retention

• Own retention and employee relations outcomes: track absenteeism and turnover and drive improvement actions.
  
• Lead the relationship with the trade union and personally handle escalated grievance and disciplinary cases.
  

4. Administration & Facilities

• Oversee general services (canteen shuttle security cleaning office services) and service providers keeping admin costs within budget.
  

5. Compliance & Audit

• Accountable for compliance with Vietnamese labor law and customer codes of conduct.
  
• Lead customer social compliance audits and certifications (e.g. WRAP amfori BSCI Higg FSLM) and make sure corrective actions are closed on time.
  
• Oversee fire safety and occupational health and safety (OHS) compliance with the relevant departments.
  

6. Government & Community Relations

• Act as the main contact between the factorys management and local authorities.
  
• Make sure registrations permits and licenses are valid tracked and renewed on time and lead the factorys response to official inspections.
  
• Lead the factorys response to incidents involving authorities (accidents labor disputes inspections) and escalate to the Factory Director and Head Office when needed.
  

7. & Systems

• Report directly to the Factory Director including a monthly update on key figures: headcount turnover absenteeism compliance and audit status and admin cost.
  
• Make sure HR Admin and Compliance procedures and records are in place and audit-ready from the start.
  

8. Other Duties

• Other duties as assigned by the Factory Director.
  

• Bachelors degree in human resources Business Administration Law or a related field.
  
• 810 years of experience in HR Admin or Compliance including 3 years in a management role in Garment/Footwear or other manufacturing; FDI factory experience is preferred.
  
• Solid knowledge of Vietnamese labor law social insurance and OHS and fire safety regulations.
  
• Proven experience leading customer social compliance audits and certifications (e.g. WRAP amfori BSCI Higg FSLM) and closing corrective actions on time.
  
• Experience working with local authorities.
  
• Good working English.
  
• Integrity discretion and the ability to solve problems under pressure.
  
• Advantage: experience setting up or running HR Admin and Compliance in a new or ramping-up factory; familiarity with the factorys local area.
  

• Competitive salary 13th-month salary and annual performance bonus.
  
• Clear career path for every levels salary review 1 time/year.
  
• Company teambuilding and engagement activities (events/parties annual healthcare etc).
  
• Support working equipment & dormitory for all levels.
  
• Working Hours: 07:30 - 16:30 Mon Saturday.
  

Contact: Phuong Anh Nguyen

Due to the immense number of applications only shortlisted candidates will be contacted.