Youth Development Recruiting & Talent Administrator

Job Title:Youth Development Recruiting & Talent Administrator

Department: Youth Development

Classification: Non-exempt Full Time

Reports to: YouthTeen & FamilyDirector

Job Grade:7

A RELEVANT COVER LETTER AND RESUME MUST BE UPLOADED WITH YOUR APPLICATION TO BE CONSIDERED FOR THIS POSITION.

Our Culture

Our mission and core values are brought to life by our the Y we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We arenurturing:we support you in your journey to develop your full potential. We are determined:above all else we are on a relentless quest to make our community stronger beginning with you.

Position Summary

This position supports the work of the Y a leading nonprofit committed to strengthening community through youth development healthy living and social responsibility.

The Youth Development Recruiting & Talent Administrator supports the success of Youth Development programs by coordinating recruitment hiring onboarding scheduling andtraining forprogram staff. This role also ensures licensing requirements aremetand staff records areaccurateand up to date.

As a key point of connection for new and prospective staff this role helps create a welcoming first impression of the YMCA. TheAdministrator playsan important rolein helping staff feel prepared supported and connected to our mission.

This position also supportsstaff readiness and retention within Youth Development helping ensure programs are consistently staffed with engaged qualified team members who create safe and positive experiences for youth.

Essential Functions

Recruitment

• In alignmentwith HRactively recruits staff for all youth programs including sourcing qualified diverse candidates;identifyingand attending job fairs; scheduling and conductinginitialcandidate screenings and confirming and documenting all required credentials.

• Works with HR to complete new hire orientationspaperworkand onboarding

• Ensures consistent documentationand maintenance of training records for licensing requirements and certifications.

• Works with HR to actively document and support volunteers interns and field study students confirming required documents and credentials.

• Works with YouthTeen & FamilyDirector todeterminethe necessaryutilizationof staff to ensure programs are appropriately staffed to meet the business needs.

• Creatively and innovatively helps solve staffing shortages assisting in the creation of clear and consistent processes for recruiting and staff scheduling and substitute coverage.

• Determinesand implements practices necessary toestablisha positive employer-employee relationship and promotea high levelof employee engagement and morale.

Administrative Duties

• Overseesmaintains and ensures compliance withtrainingrequirements through the Department of Early Learning and Care.

• Oversees staff schedules based onappropriate ratiosrequired by program type. Ensures a list of qualified substitutes is available and that scheduling changes occur seamlessly

• Coordinates and tracksannuallicensingrenewals

• Works closely with HR to ensure that staff and program files and documentation are completeaccurate and maintained.

• Guaranteesminimumstandards for staff qualifications child-to-staff ratios and facility safety are being met.

Training Administration

• Works closely with HR to coordinate the department training and professional development of youth program staff

• Must commit to obtaining YMCAand DELCrequiredtrainings; must become enrolledin the Child Care DivisionsCentral Background Registry() andmaintainactive enrollmentthroughoutemployment in the Youth Development Department

• Performs other duties as assigned

Minimum Qualifications

• At least3-½years of related experience coordinating administrative functions (E.g. Administrative Assistant Office Manager Program Coordinator)

• At least intermediate level skills with core business software including the Microsoft Suite (Outlook OneDrive Teams Word Excel PowerPoint Forms Adobe Acrobat)

Preferred Qualifications

• Previousexperience working at a YMCA

• Previousexperience working in childcare or K-12 educational settings

• Experience working with individuals of diverse backgrounds (race sexuality gender identity national origin skin color abilities age religion socioeconomic status cultural background lifestyles and any other aspects)

• Conversational fluency in Spanish

Professional Competencies

• Attention to detail withdemonstratedskills in planning and time management; must work autonomously and display independent workproficiencyflexibilityand dependability; exercise sound judgment with the ability to maketimelydecisions without supervision.

• Ability to manage multiple tasks and effectively prioritizeto meetdeadlines; willingness to work enthusiastically under fluctuating priorities andhave the ability tofocus and return to tasks and projects with frequent interruptions.

• Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity inclusion and global work as well as cultural competence

• Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community

• Communication & Influence Listens and expresses self effectively and in a way that engages inspires and builds commitment to the Ys cause

• Developing Self & Others: Develops self and supports others (e.g. staff volunteers members program participants) both formally and informally to achieve their highest potential

• Emotional Maturity:Demonstratesability to understand and manage emotions effectively in all situations

• Innovation: Creates and implements new and relevant approaches and activities that improve and expand the Ys work and impact in the community

• Program/Project Management: Ensures program or project goals are met and intended impact occurs

Work Environment and Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job the employeeis regularly required touse a computer and be able to communicate using a computer and phone/smart device.

• The employeefrequentlyis required tosit and reach and must be able to move around the work environment.

• The employee must occasionally lift and/or move up to 50 pounds.

• Specific vision abilities required by this job include close vision distance vision and the ability to adjust.

• The noise level in the work environment is usually moderate to loud

Hours / Days of Work

• Monday - Friday 9:00a - 6:00p

• Hours may vary depending on season and need

• Some eveningsweekendsand YMCAspecial events

Employee Benefits & Discounts

Jobs Eugene Family YMCA ()

The Eugene Family YMCA is an Equal Employment Opportunity Employer.

The Eugene Family YMCA is committed to creating an environment of mutual recognition where equal employment opportunities are available to all applicants and teammates without regard to race color religion sex pregnancy (including childbirth lactation and related medical conditions) national origin age physical and mental disability marital status sexual orientation gender identity gender expression genetic information (including characteristics and testing) military and veteran status and any other characteristic protected by applicable law. The Y believes that diversity inclusion and a sense of purpose and belonging in the workplace are critical to the achievement of our mission. Weseekto recruit develop andretainthe most talented people from a diverse candidate pool.

If you needassistanceoran accommodationdue to a disability you may complete theADA Accommodation Request Form; or contact us ator ext. 246.

The Y:Werefor youth development healthy living and social responsibility.