Workplace Experience & Executive Operations Lead

The Workplace Experience & Executive Operations Lead plays a central role in creating an exceptional employee experience while ensuring the smooth execution of executive and organizational priorities. Reporting to Internal Communications this role combines workplace experience event management executive operations and communications support to help leaders operate more efficiently and deliver high-quality experiences for employees. 

This individual serves as the operational hub for many of the organizations highest-visibility initiativesfrom company events and leadership meetings to executive communications and day-to-day coordination. They bring exceptional organization attention to detail discretion and a service-oriented mindset enabling executives to stay focused on strategic priorities while ensuring important work is executed seamlessly behind the scenes. 

The ideal candidate enjoys variety thrives in a fast-paced environment anticipates needs before they arise and can comfortably shift between planning and setting up for company-wide events formatting a board presentation coordinating leadership materials or sending an executive communication on short notice. 

Due to the nature of this role the role will be based in the Seattle office 4 days a week and will be expected to be available on call occasionally during weekends and after hours for urgent business requests. 

Key Responsibilities 

Workplace Experience & Employee Engagement 

• Coordinate workplace experiences that strengthen employee engagement and connection. 

• Plan and execute employee events celebrations volunteer activities town halls leadership meetings and office engagement initiatives. 

• Partner with Facilities People Operations Internal Communications and business leaders to create welcoming and engaging workplace experiences. 

• Manage event logistics including vendors catering room setup registrations budgets materials and day-of execution. 

• Maintain the annual calendar of company events and cultural moments. 

Executive Operations & Leadership Support 

• Coordinate executive and leadership team meetings including agendas logistics meeting materials and follow-up. 

• Gather presentations and updates from leaders and consolidate them into polished executive-ready materials. 

• Support executive planning by coordinating schedules deadlines deliverables and cross-functional follow-up for key initiatives. 

• Prepare proofread and format presentations reports executive correspondence and meeting materials. 

• Coordinate executive travel logistics expense reporting purchase requests invoices and administrative tasks as needed. 

• Provide responsive operational support for time-sensitive requests and changing business priorities. 

Communications & Content Support 

• Assist with drafting editing proofreading and formatting executive emails announcements presentations and internal communications. 

• Ensure communications are accurate professionally formatted and consistent with Trupanions voice and standards. 

• Coordinate distribution of leadership communications and support company-wide messaging initiatives. 

• Maintain templates presentation libraries and communication resources. 

Project & Program Coordination 

• Coordinate multiple concurrent projects while tracking timelines deliverables owners and dependencies. 

• Develop repeatable processes planning templates and organizational tools that improve efficiency. 

• Manage vendors contracts budgets and purchase orders for workplace and communications initiatives. 

• Serve as a central point of coordination across Internal Communications executive leadership Facilities IT and People Operations. 

Compensation:  

• The hourly range for this position is $40.87 - $42.91 an hour on a full-time schedule.  

• Along with base compensation Trupanion employees are currently eligible for monthly bonuses. 

• We want all employees to be invested in Trupanions success so we grant Restricted Stock Units to all new team members. Our new hire grants vest over 4 years.  

Qualifications :

• 5 years of experience in executive operations workplace experience communications office management project coordination event management or a related role. 

• Outstanding written communication editing and proofreading abilities. 

• Advanced Microsoft Office skills particularly PowerPoint Outlook Excel Teams and Word. 

• Ability to work in office 4 days a week and be available on call occasionally during weekends and after hours for urgent business requests 

• Exceptional organizational and project management capabilities 

• Ability to create polished executive presentations and documents. 

• Strong judgment discretion and ability to handle confidential information. 

• Ability to manage multiple priorities while maintaining exceptional attention to detail. 

• Comfortable supporting senior executives in a fast-paced environment. 

Additional Information :

Benefits and Perks:

• Full medical dental and vision benefits at no cost to the employee
• Four weeks of paid time off and 9 paid float holidays (you can decide which days are most important to you!)
• Five-week sabbatical after five years of employment
• Open casual pet-friendly and fun office environment
• Free medical health insurance for your pet (1 dog or cat)
• Paid time off to volunteer at nonprofit organizations
• Seattle Office Amenities: Free on-site gym free dog walking services for office pets during business hours free parking and paid ORCA cards.

For more information about Trupanion visit more about how Trupanion has revolutionized our industry and the reimbursement model: is an equal-opportunity employer and embraces diversity. We are committed to building a team that represents a variety of backgrounds abilities perspectives and skills.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process perform essential job functions and receive other benefits and privileges of employment. Please contact us to request accommodations.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Remote Work :

No

Employment Type :

Full-time