Workforce Grants Support Specialist

The Workforce Grants Support Specialist reports to the Workforce Grants Manager and performs all assigned duties as listed below.

1. Assist in monitoring the fiscal and programmatic compliance of all grants and scholarships awarded through the Workforce Development Division to ensure expenditures coincide with the Board of Trustees authorization document.
2. Perform data entry work such as accurately entering information into spreadsheets and forms.
3. Receive log and file requests for funding budgets/budget amendments and monthly remittance submissions for all projects funded through the workforce development division.
4. Assist with tracking budgets per the associated college grant agreement.
5. Communicate with project and fiscal contacts with emails and phone calls to acquire and send information.
6. Collect and enter performance data to prepare quarterly performance reports and workforce training bulletins.
7. Assist with non-credit banner course code management.
8. Process incoming applications for Short-Term Credential Scholarship applications.
9. Manage Workforce Development Division social media accounts.

1. Generate grant agreements to colleges create action items memoranda and other routine correspondence as needed.
2. Manage and organize office resources materials supplies and equipment.
3. Assist with scheduling and notifying grant recipients of upcoming visits and relevant evaluation criteria.
4. Assemble information packets and help to prepare mail-outs.
5. Operate copy machine; assemble staple and/or bind duplicate materials; assemble information packets; and prepare mail-outs.
6. Answer telephone place appropriate telephone calls and take messages.
7. Perform other duties as assigned.

REQUIRED

1. AA/AS degree or certification in office administration or related field.
2. Two (2) years of clerical/secretarial work experience.
3. Knowledge of office practices and procedures and ability to apply the same.
4. Skill proficiency in word processing software packages such as Microsoft Word Excel Outlook and PowerPoint.
5. Ability to communicate effectively both orally and in writing.
6. Ability to prioritize certain tasks and organize time wisely to complete deadlines on time while still delivering quality work.
7. Ability to perform tasks and routine office work separately and independently of constant supervision.

Applications must be filed online at: complete application packet must be submitted by the posted deadline in order to be considered for this position. Applicants who fail to submit all required information will be disqualified. A complete application packet consists of:

1. Online application
2. Cover letter
3. Current resume
4. Separate list of four (4) professional references (not letters) with complete contact information
5. Unofficial or official transcripts showing degree(s) conferred and conferral dates

• All application materials must be scanned. It is recommended that you have digital (preferably .pdf) copies of your cover letter resume list of references and transcripts showing degree(s) and conferral dates ready to upload before you begin the application process.
• WE DO NOT ACCEPT E-MAILED APPLICATIONS.
• When you finish the online application procedure you will receive an on-screen notice that you have successfully applied. HOWEVER this does not mean that your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement.