Work Study Global Engagement Business Office Aide

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JOB TITLE:

Global Engagement Office Business Office Aide

JOB PURPOSE:

The Work-Study Business Office Aide supports the daily financial and administrative operations of the Global Engagement Office by assisting with budgeting purchasing financial record-keeping and general office support. This position provides hands-on experience with university business processes while developing valuable skills in accounting organization customer service and professional communication in a collaborative office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with organizing reviewing and maintaining financial records and supporting documentation
• Organize receipts invoices and other documentation for procurement card (P-Card) reconciliations expense reports reimbursements and purchase orders
• Enter verify and update financial information in spreadsheets and internal tracking systems
• Assist with tracking account balances expenditures and budget information
• Prepare electronic files and maintain organized digital and paper records in accordance with university record retention requirements
• Review documentation for completeness and notify staff of missing information or discrepancies
• Complete special projects using Microsoft Office Adobe Acrobat and other university business systems

SUPPLEMENTAL FUNCTIONS:

• Assist with office-wide projects
• Help prepare reports spreadsheets and financial summaries
• Assist with inventory office supply management and document organization
• Perform other duties as assigned that provide exposure to university business and financial operations

COMPETENCIES:

• Organizational skills
• Attention to detail
• Written and verbal communication skills
• Customer service skills
• Ability to prioritize multiple tasks and meet deadlines
• Problem-solving skills and willingness to learn new processes
• Accuracy in data entry and financial record-keeping

MINIMUM QUALIFICATIONS:

Must be eligible have received and accepted work study award through Student Financial Aid for the applicable semester and/or academic year.

• Current enrollment as a University of Wyoming student with work study eligibility
• Basic proficiency with Microsoft Office application
• Availability to work on campus during regular business hours

DESIRED QUALIFICATIONS:

• Coursework or interest in accounting finance business administration economics management or related fields
• Experience using Microsoft Excel including formulas sorting and basic data organization
• Previous experience in an office administrative customer service or financial support role
• Experience working with spreadsheets databases or record management systems
• Strong attention to detail and ability to identify inconsistencies in documentation
• Interest in learning university business operations budgeting purchasing and financial compliance

EDUCATIONAL BENEFITS APPLICABLE TO CAREERS:

This position provides practical experience in business operations financial administration budgeting purchasing and record management that prepares students for careers in accounting finance business administration public administration human resources higher education and nonprofit management. Students will strengthen transferable skills such as attention to detail problem-solving customer service professional communication and data management while gaining experience with industry-standard software and university financial processes. The position also helps students build professionalism organizational skills and an understanding of how financial and administrative functions support the success of a complex organization.

REQUIRED APPLICATION MATERIALS:

Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application:

1. Letter of interest
2. Resume
3. One work-related reference

WORK LOCATION:

On-campus: This position provides vital support to campus customers and the successful candidate must be available to work and perform essential job functions on campus understanding our location is at 7220 feet above sea level.

HIRING STATEMENT/EEO:

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected compliancewith the ADA Amendments Act (ADAAA) if you have a disability and would like to request an accommodation to apply for a position please contact us at or email.

ABOUT LARAMIE:

The University of Wyoming is located in Laramie a charming town of 30000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university helping to make it a leader in academics research and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website.

Located in a high mountain valley near the Colorado border Laramie offers both outstanding recreational opportunities and close proximity to Colorados Front Range and the metropolitan Denver area. Laramies beautiful mountain landscape offers outdoor enjoyment in all seasons with over 300 days of sunshine annually. For more information about the region please visit