Visa Specialist
Job Location:
Somerville, NJ - USA
Hourly Salary:
Posted on:
Vacancies:
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Help Advance Healthcare and Research Through Global Talent!At our organization groundbreaking research exceptional patient care and world-class education are made possible by talented people from around the world. As a Visa Specialist you will play an essential role in supporting our international workforce by guiding departments and visa holders through the U.S. immigration process while ensuring compliance with federal regulations.
This position is ideal for an organized customer-focused professional who enjoys managing complex processes building relationships and helping international scholars researchers physicians and employees successfully begin or continue their work within our academic medical community.
Why Join Us
Every visa application you process helps bring exceptional talent to our institutionindividuals who contribute to life-changing research innovative education and outstanding patient care. As part of our Human Resources Operations team youll collaborate with colleagues across the organization while developing specialized expertise in employment-based immigration.
Position Summary
The Visa Specialist manages a caseload of J-1 Exchange Visitor and H-1B employment visa requests ensuring timely processing and compliance with federal immigration regulations. This role serves as a trusted resource for hiring departments and international visa holders by providing guidance throughout the sponsorship process and supporting a positive experience from onboarding through employment.
Key Responsibilities
Manage and review J-1 visa requests for research fellows and graduate student trainees ensuring applications meet regulatory requirements and requesting additional information from sponsoring departments when needed.
Process J-1 amendments extensions and internal transfers while maintaining compliance with Department of State regulations.
Support H-1B sponsorships under the guidance of senior immigration staff by preparing posting notices filing Labor Condition Applications (LCAs) assembling Form I-129 petitions and monitoring case progress with U.S. Citizenship and Immigration Services (USCIS).
Serve as a knowledgeable resource for departments international employees scholars and trainees by answering questions regarding sponsorship processes application requirements travel processing timelines and dependent family members.
Participate in new employee and scholar orientation programs as a presenter on a rotating basis.
Maintain current knowledge of J-1 and H-1B immigration regulations policies and best practices.
Maintain accurate documentation and case records while managing multiple priorities and deadlines.
Perform other duties as assigned in support of the Immigration Services team.
Schedule: Hybrid - 3 days onsite at Assembly Row in Somerville required
Qualifications
Preferred Education
- Bachelors degree in Human Resources International Relations Higher Education Administration Business Administration or a related field or an equivalent combination of education and experience.
Preferred Experience
- One to two years of experience in immigration services international education global mobility higher education healthcare or a related field.
- Experience or knowledge of J-1 and H-1B immigration regulations policies and best practices.
Knowledge Skills & Abilities
The successful candidate will demonstrate:
- Strong organizational skills with the ability to effectively manage multiple cases and competing priorities.
- Excellent attention to detail and commitment to accuracy.
- Exceptional written and verbal communication skills.
- Strong customer service orientation with a collaborative solutions-focused approach.
- Sound judgment professionalism and discretion when handling confidential information.
- Effective problem-solving skills and initiative.
- Ability to work successfully with individuals from diverse cultural backgrounds.
- Interest in international programs employment-based immigration and supporting a global workforce.
Work Environment
This is an administrative support position in a professional office environment. The role requires regular computer use frequent communication with internal stakeholders and international employees and the ability to manage multiple deadlines in a fast-paced setting.
Additional Job Details (if applicable)
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$22.22 - $31.71/HourlyGrade
4EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
