Virtual Personal Assistant
Job Location:
Middlesex County, MA - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This is a remote position.
111 Sign Inc is seeking a highly organized dependable and proactive Virtual Personal Assistant to provide remote administrative and organizational support to the owner and management team.
The ideal candidate is professional detail-oriented comfortable working independently and able to manage multiple priorities while maintaining excellent communication and confidentiality.
- Manage calendars appointments meetings and reminders.
- Monitor and organize emails and assist with drafting professional responses.
- Make and coordinate phone calls when needed.
- Schedule appointments meetings deliveries and other business activities.
- Maintain organized digital files documents and records.
- Prepare documents spreadsheets reports and presentations.
- Enter and maintain information in company systems and spreadsheets.
- Follow up with customers vendors employees and business contacts.
- Assist with customer service and respond to routine inquiries.
- Help coordinate orders projects and deadlines.
- Conduct online research and gather information as requested.
- Assist with travel planning reservations and schedules when needed.
- Manage task lists and provide reminders about important deadlines.
- Assist with social media marketing and basic online business activities when needed.
- Help monitor office supplies and other administrative needs.
- Handle confidential business and personal information professionally.
- Perform other administrative and personal-assistance duties as assigned.
- Previous experience as a virtual assistant personal assistant administrative assistant or office assistant is preferred.
- Excellent written and verbal English communication skills.
- Strong organizational and time-management skills.
- Excellent attention to detail.
- Comfortable using email Google Workspace Microsoft Office Zoom and online communication tools.
- Strong skills with Microsoft Excel or Google Sheets.
- Ability to learn new software and online systems quickly.
- Ability to work independently with minimal supervision.
- Reliable internet connection and a suitable home-office environment.
- Professional trustworthy and able to maintain confidentiality.
- Experience with a small business printing company e-commerce or customer service is a plus.
- Flexible remote work schedule
- Paid time off for eligible employees
- Paid holidays for eligible employees
- Performance-based raises or bonuses
- Professional development and training
- Opportunity for increased responsibilities and career growth
- Employee discounts on 111Sign products and services
- Supportive and professional work environment
Required Skills:
Key Responsibilities Manage calendars appointments meetings and reminders. Monitor and organize emails and assist with drafting professional responses. Make and coordinate phone calls when needed. Schedule appointments meetings deliveries and other business activities. Maintain organized digital files documents and records. Prepare documents spreadsheets reports and presentations. Enter and maintain information in company systems and spreadsheets. Follow up with customers vendors employees and business contacts. Assist with customer service and respond to routine inquiries. Help coordinate orders projects and deadlines. Conduct online research and gather information as requested. Assist with travel planning reservations and schedules when needed. Manage task lists and provide reminders about important deadlines. Assist with social media marketing and basic online business activities when needed. Help monitor office supplies and other administrative needs. Handle confidential business and personal information professionally. Perform other administrative and personal-assistance duties as assigned. Qualifications Previous experience as a virtual assistant personal assistant administrative assistant or office assistant is preferred. Excellent written and verbal English communication skills. Strong organizational and time-management skills. Excellent attention to detail. Comfortable using email Google Workspace Microsoft Office Zoom and online communication tools. Strong skills with Microsoft Excel or Google Sheets. Ability to learn new software and online systems quickly. Ability to work independently with minimal supervision. Reliable internet connection and a suitable home-office environment. Professional trustworthy and able to maintain confidentiality. Experience with a small business printing company e-commerce or customer service is a plus.
