Virtual Personal Assistant

Job Description:

111 Sign is seeking a Virtual Personal Assistant to provide remote support in managing day-to-day business operations. This role requires excellent organizational skills clear communication and the ability to handle multiple tasks efficiently. Working closely with leadership you will be responsible for maintaining schedules facilitating communication and ensuring the smooth running of projects.

• Manage calendars schedule appointments and coordinate meetings across different time zones
• Handle email correspondence prioritize inbox and draft responses on behalf of the leadership team
• Answer and redirect phone calls take messages and address basic customer inquiries
• Organize and maintain documents quotes invoices and order forms for sign printing projects
• Coordinate with vendors suppliers and clients to confirm order details and delivery schedules
• Update customer records spreadsheets and internal databases accuratelyli>
• Arrange travel arrangements and oversee expense reports as needed
• Assist with social media scheduling basic marketing tasks and online listings
• Conduct research on pricing vendors materials and competitors and summarize findings
• Handle general administrative duties and special projects as assigned by the team

• Minimum of 1 year experience as a virtual assistant executive assistant or administrative professional
• Excellent written and verbal communication skills
• Strong organizational abilities with good time-management and multitasking skills
• Proficiency in Google Workspace or Microsoft Office applications (Docs Sheets/Excel Calendar)
• Willingness to learn new software tools such as CRM project management and invoicing platforms
• Self-motivated and capable of working independently with minimal supervision
• Previous experience in a print shop sign shop or small business is a plus
• Reliable internet connection and a quiet private workspace at home

Flexible remote hours with core availability during standard business hours. Specific hours to be discussed based on candidate availability and business requirements.

Salary Range: $26-$28 per hour

Benefits: To be discussed

Required Skills:

Google Workspace