Virtual Assistant

Job Summary:
111 Sign a printing company specializing in custom signage and print solutions is seeking a Virtual Assistant to provide administrative support and help ensure smooth operations.

Job Responsibilities:

• Manage and organize emails calendars and scheduling for team members or leadership
• Respond to routine customer inquiries via email chat or phone
• Assist with order entry tracking and follow-up as needed
• Prepare documents spreadsheets reports and presentations
• Maintain organized digital files and records
• Coordinate communication between departments (sales production customer service)
• Handle basic bookkeeping or invoicing tasks if needed
• Research vendors suppliers or tools as requested
• Support social media posting or basic marketing tasks (if applicable)
• Complete other administrative tasks as assigned

Requirements:

• Strong organizational and time-management skills
• Excellent written and verbal communication
• Comfortable with common tools like Google Workspace Microsoft Office email platforms
• Ability to multitask and prioritize across multiple projects
• Self-motivated and able to work independently with minimal supervision
• Reliable internet connection and a quiet remote workspace
• Prior experience as a virtual assistant administrative assistant or executive assistant preferred

Preferred Skills:

• Familiarity with CRM order management or project management tools (e.g. Trello Asana )
• Basic knowledge of bookkeeping or invoicing software (QuickBooks etc.)
• Experience in a small business or printing/signage environment
• Social media or basic graphic design familiarity (a plus not required)

Required Skills:

Written Communication