Vessel Document Specialist

We are hiring for a Vessel Document Specialist in the Nashville TN area.  The person in this position is responsible for maintaining the regulatory documentation portfolio for the entire Ingram fleet and providing limited administrative assistance to legal counsel when requested.

What you will be doing:

• Applying/renewing for Certificates of Documentation for all barges and boats in the Ingram fleet
• Working with STE Team on COI Renewals both for Tank Barges and Tow Boats
• Coordinating renewal of FCC licenses for boats and fleets
• Communicating name changes of boats and barges to the appropriate parties (USCG banks vendors etc.) and file for new documentation (COD/COFR/FCC License)
• Preparing and filing registration for barges with the USCG for travel on the Great Lakes
• Updating Vessel Documentation System (VDOC) with all boat and barge information
• Applying/renewing for COFR for all tank barges fuel flats and boats (over 300GT)
• Preparing and filing annual COFR submission
• Preparing and filing annual USACE submission
• Attending/conducting internal vessel audits (must be certified auditor) / facility visits
• Maintaining and updating VGP system
• Preparing and filing annual VGP submission
• Balancing corporate credit card statement
• Assisting with business documentation management and gathering in response to garnishments and subpoenas
• Assisting in other Documentation Compliance or Legal Tasks as assigned by supervisor
• Supporting department activities with regular and prompt attendance
• Creating claims invoice labels and sending them to AP team for processing
• Receiving and sending bi-weekly maintenance report to claims adjusters for review once approved submitting to payroll for payment

Qualifications :

Knowledge Abilities & Skills:

• Proficiency with MS Office (Word Excel Outlook)
• Strong interpersonal skills and proactive organizational skills
• Previous regulatory compliance documentation familiarity or administrative (legal or non-legal) experience would be helpful but not required

Education & Experience Requirements:

Degree Required:  Technical/Vocational

Years of Experience Required:  2-3 Years

Additional Information :

If you are requesting reasonable accommodation or disability assistance in submitting your application you may email us at

Ingram Marine Group and its affiliates (Company) is an Affirmative Action/Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age work related mental or physical disability veteran status sexual orientation gender identity or genetic information. 

EEO/AA Employer/Vet/Disabled

We participate in EVerify

Work :

No

Employment Type :

Full-time