Vendor Management Analyst

Ready to join a dynamic company in the hospitality and service industry where people help drive the success of the business Since itsinceptionin 1957 Invited hasoperatedwith the central purpose ofbuilding relationships and enriching the livesof our members guests and more than17000 employees. We are the largest owner and operator ofprivate clubs nationwide with130 country clubs city clubs and athletic clubs. Our Clubs offer first-class amenities including championship golf courses modern workspaces handcrafted cuisine resort-style poolsstate-of-the-artracquet facilities fitness centers and much bea part of this incredible and inclusive team atInvited!

Job Summary:

The Vendor Management Analyst is responsible for the governance accuracy integrity compliance and analytical reporting of supplier data within the ERP environment. This role supports the organization through effective vendor master management data analysis internal control compliance and process optimization to ensure suppliers are properly established and maintained in alignment with company policies and audit requirements.

This position plays a key role in mitigating fraud risk preventing duplicate or erroneous payments improving supplier onboarding efficiency and enhancing the overall supplier experience through strong vendor governance reporting visibility and critical analysis of vendor data and processes.

The ideal candidate demonstrates strong analytical and problem-solving skills exercises sound judgment when evaluating vendor-related risks and proactively identifies opportunities to improve operational efficiency controls and data quality.

Day-to-Day:

Vendor Setup & Maintenance

• Create and maintain vendor profiles in the ERP system (such as Oracle Fusion Microsoft Dynamics or similar platforms)
• Review analyze and validate vendor onboarding documentation including W-9s banking documentation tax forms and supplier registration details
• Maintain and update existing vendor records including:
  • Banking information
  • Remittance addresses
  • Payment methods (ACH check wire virtual card)
  • Tax classifications
  • Contact information
  • Currency and payment terms
• Evaluate vendor change requests for completeness accuracy and potential risk exposure
• Ensure all vendor additions and modifications comply with internal approval workflows and control requirements
• Research and resolve vendor setup discrepancies data conflicts and payment-related issues tied to vendor master records

Compliance & Risk Management

• Analyze vendor data and supporting documentation to identify potential fraud risks duplicate suppliers or unauthorized changes
• Validate banking information and supporting documentation to reduce payment fraud exposure
• Support segregation of duties and internal control compliance related to vendor maintenance processes
• Monitor vendor master data for duplicate vendors inactive suppliers and data inconsistencies
• Support periodic vendor audits vendor master clean-up initiatives and compliance reviews

• Ensure accurate tax classifications and support 1099 reporting compliance requirements

• Maintain compliance with company policies SOX controls and audit standards and regulatory requirements

Analytics & Reporting

• Develop prepare and maintain vendor master reporting dashboards and data analysis to support operational and leadership decision-making

• Analyze trends and key metrics including:

  • Vendor setup volume

  • Turnaround times

  • ACH enrollment percentages

  • Duplicate vendor trends

  • Inactive supplier activity

  • Payment method adoption

• Support month-end quarter-end and year-end reporting activities related to vendor management and supplier compliance
• Identify process gaps operational risks and data quality concerns through reporting and analytical review
• Assist with audit requests by compiling supporting documentation validating data and responding to inquiries
• Partner with leadership to improve visibility into vendor performance payment methods and supplier onboarding efficiency
• Utilize reporting and analytical tools such as Excel Power BI and ERP reporting solutions to support process improvements and operational visibility
• Provide insights and recommendations to improve vendor onboarding efficiency controls and supplier data governance

Cross-Functional Support

• Partner with Accounts Payable Procurement Treasury Legal and business stakeholders to support vendor-related initiatives and issue resolution
• Respond to vendor setup inquiries payment method questions and supplier maintenance requests
• Support supplier payment transition initiatives including ACH and virtual card enrollment campaigns.
• Assist with escheatment reviews stale-dated check processes and supplier outreach efforts as needed

• Collaborate with stakeholders to resolve payment delays or operational issues resulting from vendor master discrepancies

Process Improvement

• Identify opportunities to improve vendor onboarding workflows operational efficiency data governance and user experience
• Support automation initiatives workflow enhancements and vendor portal improvements
• Assist in developing and maintaining standard operating procedures training materials and process documentation.

Participate in continuous improvement initiatives focused on strengthening controls reducing manual effort and improving reporting visibility

About You:

• 3 years of experience in Vendor Master Accounts Payable Procurement Support Shared Services or related operational finance functions
• Strong understanding of vendor onboarding supplier maintenance AP controls and data governance practices
• Experience working within ERP systems such as Oracle Fusion SAP NetSuite or Microsoft Dynamics
• Strong analytical problem-solving and critical thinking skills
• High attention to detail with the ability to identify discrepancies trends and potential risks
• Strong written and verbal communication skills
• Ability to manage high-volume requests while maintaining accuracy and compliance standards
• Proficiency in Microsoft Excel and reporting analysis

Preferred

• Experience reviewing ACH and banking documentation for payment setup and validation
• Knowledge of 1099 reporting requirements and supplier tax classifications
• Experience supporting SOX compliance and audit requests
• Exposure to AP automation platforms such as AvidXchange Medius Coupa or similar solutions
• Experience with Power BI or other dashboard/reporting tools
• Shared Services and/or multi-entity environment experience
• Experience supporting supplier portal administration or vendor enablement initiatives

Have more questions Check out ourInvited Jobswebsite for more details aboutClubLife the Employee Experience Company Benefits and Our Culture. Be a part of our Social Networks:LinkedInInstagramTwitterFacebook

Invited is an Equal Employment Opportunity Employer

The job posting outlines the general requirements for this position and is not a comprehensive list of duties responsibilities or not mentioned here may be assigned as needed to ensure the smooth operation of the Club.