USA Optimization Project Coordinator (Internal Only)

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With a vision for a connected world Inchcape relies upon the expertise diversity and global network of our over 3000 professionals spread across 60 plus countries and in over 240 offices to help our partnersconnect to a smoother smarter ocean.

We empower our people and our values are at the center of everything we do and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective we connect the world and see the bigger picture.

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We know what matters. We never stand still. We always reach formore.

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Business Need / Purpose of Role:

The Optimization Project Coordinator is responsible for identifying analyzing and progressing cost reduction and operational efficiency opportunities across marine and operational services. Working collaboratively across Procurement Operations Commercial Finance and Key Account teams the role coordinates optimization initiatives from initial opportunity assessment through commercial evaluation implementation and benefit realization.

The role uses operational commercial and financial data to support sourcing decisions supplier negotiations and continuous improvement while ensuring identified savings are robust measurable and sustainable.

Key Responsibilities:

Project Identification & Delivery

• Identify cost reduction and efficiency opportunities across operational services including towage pilotage launches agency fees bunker services and other marine support activities.
• Manage optimisation projects from opportunity identification through analysis implementation and benefit realisation.
• Maintain a pipeline of improvement initiatives and monitor progress against defined milestones and savings targets.
• Coordinate project activities across regional and global stakeholders ensuring actions dependencies and project milestones are effectively managed.

Commercial & Vendor Optimisation

• Support supplier negotiations Requests for Information (RFIs) Requests for Quotation (RFQs) and tender processes for assigned optimisation initiatives.
• Conduct market supplier tariff and commercial analysis to identify competitive opportunities and support sourcing strategies.
• Work collaboratively with Procurement Operations and Commercial teams to develop negotiation strategies and secure improved commercial terms and service arrangements.
• Analyse supplier proposals against historical costs existing contractual arrangements operational requirements and alternative market offerings.
• Support the review and implementation of negotiated supplier pricing service scope and commercial terms.
• Develop and maintain supplier performance and savings tracking mechanisms.

Data Analysis & Reporting

• Analyse spend volume operational and financial data to identify trends cost drivers anomalies and optimisation opportunities.
• Prepare business cases cost-benefit analyses and savings calculations to support commercial and operational decision-making.
• Validate proposed and realised savings against historical costs operational requirements service volumes and agreed commercial terms.
• Produce regular management reports highlighting project status realised savings and future opportunities.
• Develop dashboards and reporting tools to monitor optimisation performance and support management decision-making.

Stakeholder Management

• Act as a central coordination point between Operations Procurement Commercial Finance and Key Account teams for assigned optimisation initiatives.
• Engage with customers and vendors to support optimisation initiatives commercial discussions and business reviews.
• Present analysis findings recommendations savings opportunities and project updates to leadership teams and relevant stakeholders.
• Facilitate meetings and workshops focused on continuous improvement and cost optimisation.
• Build effective relationships with regional and global stakeholders to support the successful implementation of optimisation initiatives.

Process Improvement & Governance

• Review existing processes and recommend improvements to enhance operational efficiency cost effectiveness and compliance.
• Develop and maintain Standard Operating Procedures (SOPs) best practices and project documentation.
• Ensure project governance standards are applied consistently.
• Support the implementation of continuous improvement methodologies across the organisation.
• Capture and share lessons learned and successful optimisation practices to support replication across customers regions and service categories.

Key Performance Indicators (KPIs)

• Annual validated cost savings and cost avoidance delivered.
• Value of identified optimisation opportunities progressed through the project pipeline.
• Number of optimisation projects successfully completed.
• Savings realisation versus agreed target.
• Percentage of assigned sourcing and optimisation initiatives delivered against agreed commercial objectives.
• Supplier cost reductions achieved.
• Project delivery against agreed milestones and timelines.
• Quality and accuracy of savings reporting and commercial analysis.
• Stakeholder satisfaction.

Qualifications & Experience

• Relevant experience and/or qualification in Business Supply Chain Logistics Maritime Studies Finance Engineering or a related discipline.
• 35 years experience in project coordination procurement marine operations commercial analysis or continuous improvement.
• Experience managing multiple projects simultaneously across different stakeholders and priorities.
• Strong analytical and financial reporting skills.
• Experience using Excel and business intelligence/data analytics tools such as Power BI.
• Experience within maritime logistics procurement or operational services would be advantageous.

Skills & Competencies

• Project Management
• Data Analysis & Reporting
• Commercial Acumen
• Supplier Negotiation & Sourcing
• Stakeholder Management
• Process Improvement
• Financial Analysis
• Cost & Savings Analysis
• Problem Solving
• Presentation & Communication Skills
• Attention to Detail
• Ability to Manage Multiple Priorities
• Ability to Interpret Complex Commercial and Operational Information

Why Inchcape Shipping Services

We believe in building a diverse and high performing workforce that works together to provide our partners with the exceptional service they deserve. To reach the highest standards we depend on our people their welfare training and expertise. We realize the value of the diversity of our people and know that their unique experiences skills and passions strengthens the organization stimulates creativity and promotes the exchange of ideas helping you to build a rich and rewarding career.

What youll get:

We understand that different families have different needs which is why were always evolving our benefits to accommodate our employees.

Along with health and financial benefits our employees enjoy a variety of other perks tuition assistanceemployeeresource groups and collaborativeworkspaces some offices even welcome dogs.

In addition to our traditional benefits and perks we sponsor various events throughout the year. And weprovidea culturebased onlearningthe support of anengaged teamandan inclusive environment where all employees are valued.

We alsoencourage a better work-life balance with our flexibility. Whilewe know in-office collaboration is critical to our vision we recognize that not all work needs to be done within an office environmentfull-time. With consistent communication and digital collaboration tools Inchcape has enabledour employees to find a balance that feels fulfilling and productive for each individual situation.

• Generous time off and paid holidays
  • Three weeks vacation (immediately upon date of hire) 10 days Personal/Sick time 12 paid holidays
  • Paid parental leave
• Employee Assistance Program (EAP)
• Performance and Recognition You are rewarded for achieving success by merit increases and reaching milestones.
• Career growth and opportunities for promotions. We develop and hire from within!
• Compensation range is dependent upon experience. You will also be eligible for bonuses and other benefits.
• Plus much more!

We have you covered for anything life could throw your way.

Deciding where you want to work is an important decision. Choosing a company that support your professional and personal goals is essential. Inchcape provides the resources culture and leadership you need to be successful to build something youre proud of and take advantage of all the future holds.

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Inchcape is committed to the full inclusion of all qualified individuals. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex disability age sexual orientation gender identity national origin veteran status genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. Inchcape encourages applicants of all ages. As part of this commitment Inchcape will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed please email describing the accommodation.

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Required Experience:

Senior IC