Transportation Coordinator

Driver Meetings/Employee Engagement

• Coordinate driver meetings safety meetings recognition programs and employee engagement activities.
• Maintain communication boards and publish department announcements.
• Gather and coordinate supplies materials and resources needed for meetings and engagement activities.
• Support initiatives that promote employee engagement recognition and positive team culture.

Time & Attendance Administration

• Receive track and organize employee time-off requests.
• Maintain department vacation schedules and time-off calendars.
• Track attendance-related events including call-outs absences tardiness and attendance trends.
• Communicate attendance and scheduling information with transportation leadership as needed.
• Maintain accurate attendance records and supporting documentation.

Safety/Compliance Coordination

• Review categorize and organize Samsara safety videos and event notifications.
• Validate safety events and identify items requiring leadership review corrective action or driver coaching.
• Assign track and follow up on driver coaching activities and completion requirements.
• Monitor collect and maintain routine safety documentation and compliance records.
• Track open safety and compliance action items and ensure timely follow-up.
• Support transportation leadership in maintaining compliance with company DOT and regulatory requirements.

Equipment & Supply Inventory Support

• Assist with tracking fleet equipment status out-of-service equipment and equipment availability.
• Maintain hand truck inventory and other transportation equipment inventories.
• Track equipment assignments damaged equipment reports and missing equipment.
• Order replenish receive and distribute driver supplies and departmental materials.
• Monitor inventory levels and communicate replenishment needs.
• Coordinate driver uniform orders and personal protective equipment (PPE) requests and distribution.

Driver Recruiting & Onboarding Support

• Schedule and coordinate driver road tests.
• Maintain road test documentation records and supporting paperwork.
• Track completion of onboarding activities and training milestones.
• Partner with Human Resources to support hiring and onboarding initiatives.

Transportation Office Administration

• Review transportation-related requests and route inquiries to the appropriate individual or department.
• Coordinate communication and information flow within the department and across other departments.
• Prepare update and distribute routine department communications updates and announcements.
• Maintain open issue logs project trackers action item lists and follow-up records.
• Document meeting notes recurring discussion topics decisions and key action items.
• Assist leadership with special projects reporting administrative tasks and department initiatives.
• Support continuous improvement efforts by identifying opportunities to improve organization communication and administrative processes.

Qualifications :

• High school diploma or GED required.
• Three (3) or more years of experience in a transportation or logistics administrative or other support role.
• Three (3) or more years of Microsoft 365 experience including Excel Outlook Teams PowerPoint Word SharePoint and related productivity tools.
• Demonstrated proficiency with Microsoft Excel including sorting filtering reporting data organization and spreadsheet maintenance.
• Experience coordinating multiple priorities projects schedules and deadlines in a fast-paced environment.
• Strong organizational time management and administrative coordination skills.
• Excellent written verbal and interpersonal communication skills with the ability to communicate professionally with drivers managers customers and cross-functional partners.
• Proven ability to prioritize work effectively adapt to changing priorities and maintain accuracy despite frequent interruptions and distractions.
• Strong attention to detail with the ability to track monitor and follow through on multiple tasks simultaneously.
• Demonstrated ability to work independently while exercising sound judgment and discretion.
• Experience maintaining confidential employee information and business records.
• Ability to identify issues escalate concerns appropriately and proactively follow up until resolution.
• Strong customer service mindset with a collaborative and team-oriented approach.
• Experience supporting transportation safety DOT compliance activities driver onboarding fleet administration or transportation operations preferred.
• Experience working with transportation technologies such as Samsara route management systems timekeeping systems fleet management software or similar platforms strongly preferred.
• Bilingual skills (English/Spanish) are a plus.

Key Competencies

• Organization and Planning
• Communication and Relationship Building
• Accountability and Follow-Through
• Attention to Detail
• Time Management
• Multi-Tasking and Prioritization
• Problem Solving
• Sense of Urgency
• Administrative Excellence
• Teamwork and Collaboration
• Adaptability and Flexibility
• Confidentiality and Professionalism

This position is ideal for a highly organized administrative professional who enjoys supporting transportation activities from behind the scenes ensuring drivers and leaders have the resources information and support necessary to deliver exceptional service to our customers every day.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

This is a safety-sensitive position.

This employer participates in E-Verify and will provide the Social Security Administration and if necessary the Department of Homeland Security with information from each new employees Form I-9 to confirm work authorization.

We do not provide H1-B sponsorships at this time.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors including but not limited to the individuals qualifications experience knowledge skills and abilities as well as physical work location within the state.

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Charlies Produce is an Equal Opportunity Employer

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Remote Work :

No

Employment Type :

Full-time