Title Processor

Join Vacatia and Help Protect the Integrity of Ownership

Location: Maitland FL

At Vacatia were reinventing the vacation ownership experience through innovation operational excellence and a commitment to owner satisfaction. Our Deed and Title Services team plays a critical role in ensuring the accuracy compliance and integrity of property transactions across our growing portfolio.

Were seeking a highly detail-oriented Title Processor to manage deed-related transactions and safeguard title accuracy across 50 properties. This role is central to maintaining inventory integrity supporting regulatory compliance and delivering a seamless ownership experience.

If you thrive in a fast-paced environment bring strong real estate title expertise and take pride in precision and accountability this role offers the opportunity to make a measurable impact.

Why Youll Love Working at Vacatia

Build the Future Support a modern hospitality platform transforming vacation ownership.
Impact That Matters Your work directly protects title integrity and operational accuracy.
Innovation at Scale Contribute to process improvements across a multi-property portfolio.
Autonomy & Ownership Manage end-to-end transactions with accountability and independence.
Culture of Growth Join a collaborative team committed to continuous improvement.

Your Impact

Deed Back Processing & Transaction Management

• Manage full-cycle deed back processing across all Vacatia properties.
• Coordinate preparation execution and submission of deed-related documentation.
• Track and manage transaction timelines to ensure timely completion and resolution.

Title Review & Verification

• Conduct detailed title searches to confirm ownership and validate chain of title.
• Identify and resolve title issues involving trusts probates liens vesting discrepancies and related matters.
• Ensure all title documentation meets internal quality standards and legal requirements.

Recording & Compliance

• Oversee timely and accurate recording of legal documents with county and state authorities.
• Ensure compliance with regulatory legal and internal policy standards.
• Maintain organized audit-ready documentation.

Inventory & System Accuracy

• Process deed cancellations and updates to ensure accurate inventory availability.
• Maintain precise records within internal documentation and tracking systems.
• Partner cross-functionally to resolve discrepancies impacting inventory or reporting.

Cross-Functional Collaboration

• Collaborate with internal stakeholders to support operational workflows and business objectives.
• Provide clear status updates identify risks and communicate resolutions professionally.
  Contribute to process enhancements that improve efficiency and accuracy.

What You Bring

• Bachelors degree preferred.
• Minimum 3 years of experience in deeding services as a Title Processor Title Officer or Real Estate Sales Closer.
• Strong knowledge of real estate documentation title searches recording procedures trusts probates and vesting types.
• Experience with documentation and record-keeping systems; Salesforce experience preferred.
• Exceptional attention to detail and organizational skills.
• Strong communication problem-solving and time-management abilities.
• Ability to manage multiple priorities in a deadline-driven environment while working both independently and collaboratively.

Join Us

If youre ready to bring precision accountability and expertise to a company redefining vacation ownership wed love to meet you. Join Vacatia and help ensure every transaction is accurate compliant and owner-focused.